About the Company
A well-established private investment house operating across a broad range of industries, alongside its affiliated philanthropic foundation and a boutique property investment and finance business.
Based in a busy Melbourne office, the group brings together commercial investment, community-focused philanthropy, and property finance under one roof, offering a genuinely varied and interesting environment to work within.
About the Role
As the first point of contact for the business, you will play a vital role in shaping the experience of every client, guest and visitor who walks through the door.
This is a varied front-of-house position that blends high-level guest and client service with communication, administration, maintenance and provisioning, and broader support across the organisation.
You will bring a professional, warm and welcoming manner to everything you do, while keeping the office running smoothly behind the scenes.
Key Responsibilities
Greet and welcome guests as soon as they arrive, and direct visitors to the appropriate meeting room, person or office
Answer, screen and forward incoming phone calls, taking and distributing messages as needed
Provide accurate, professional information to clients and guests in person, by phone and via email
Receive, sort and distribute daily mail and deliveries, and organise local, interstate and international couriers
Keep the reception area tidy and well presented, with all necessary materials on hand
Manage meeting room bookings and guest services, including tea and coffee service, catering, and support for in-house events
Maintain and tidy kitchen areas, including stacking and unpacking dishwashers, keeping the fridge stocked, and coffee machine upkeep
Order office and kitchen supplies and keep stock inventory up to date
Maintain office equipment such as photocopiers and the phone system, reporting and following up on any maintenance or repair needs




Keep updated records of office expenses and costs
Maintain office security, including monitoring the visitor logbook and issuing visitor badges
Provide broader clerical and administrative support such as filing, photocopying and binding
Provide assistance to the Executive Assistant team as required
About You
A professional attitude and polished presentation
Strong written and verbal communication skills
A resourceful, proactive approach to problem-solving
Excellent organisational skills, with the ability to multitask and prioritise competing tasks
A genuine customer service mindset
How to Apply
Click APPLY or email your resume directly to
******
Follow Brook Recruitment on LinkedIn for the latest opportunities and industry insights.
About the Company
A well-established private investment house operating across a broad range of industries, alongside its affiliated philanthropic foundation and a boutique property investment and finance business.
Based in a busy Melbourne office, the group brings together commercial investment, community-focused philanthropy, and property finance under one roof, offering a genuinely varied and interesting environment to work within.
About the Role
As the first point of contact for the business, you will play a vital role in shaping the experience of every client, guest and visitor who walks through the door.
This is a varied front-of-house position that blends high-level guest and client service with communication, administration, maintenance and provisioning, and broader support across the organisation.




You will bring a professional, warm and welcoming manner to everything you do, while keeping the office running smoothly behind the scenes.
Key Responsibilities
Greet and welcome guests as soon as they arrive, and direct visitors to the appropriate meeting room, person or office
Answer, screen and forward incoming phone calls, taking and distributing messages as needed
Provide accurate, professional information to clients and guests in person, by phone and via email
Receive, sort and distribute daily mail and deliveries, and organise local, interstate and international couriers
Keep the reception area tidy and well presented, with all necessary materials on hand
Manage meeting room bookings and guest services, including tea and coffee service, catering, and support for in-house events
Maintain and tidy kitchen areas, including stacking and unpacking dishwashers, keeping the fridge stocked, and coffee machine upkeep
Order office and kitchen supplies and keep stock inventory up to date
Maintain office equipment such as photocopiers and the phone system, reporting and following up on any maintenance or repair needs
Keep updated records of office expenses and costs
Maintain office security, including monitoring the visitor logbook and issuing visitor badges
Provide broader clerical and administrative support such as filing, photocopying and binding
Provide assistance to the Executive Assistant team as required
About You
A professional attitude and polished presentation
Solid written and verbal communication skills
A resourceful, proactive approach to problem-solving
Excellent organisational skills, with the ability to multitask and prioritise competing tasks
A genuine customer service mindset
How to Apply
Click APPLY or email your resume directly to
******
Follow Brook Recruitment on LinkedIn for the latest opportunities and industry insights.

📌 Receptionist (Melbourne)
🏢 Brook Recruitment
📍 Melbourne