This is a role for someone who takes pride in running a warm, qualified office and enjoys being the person everyone relies on.
You will be the first point of contact for a well-established private investment firm, known for its precision and long term client relationships, where the team is small, close knit, and presentation matters.
Our client is looking for someone polished, proactive and highly organised, ready to support the Directors and wider team across reception, administration and office coordination.
You take ownership of the details and bring a calm, capable presence every day.
ResponsibilitiesManage the daily running of reception, meeting rooms and general office administrationWork closely with finance, and handle accounts payable, record keeping and other finance administrationWelcome clients professionally, answer phones and the door, and manage deliveriesProvide secretarial and administrative support to Directors and Analysts, including diary management and travel bookingsPrepare and collate research, presentations and client materialsOrder and maintain office, kitchen and stationery supplies, and liaise with building services and other providersManage sensitive personal and financial information with a high level of discretion Skills & ExperiencePrevious experience in an administration, reception or office support roleHighly organised,



with the ability to manage multiple priorities without dropping the ballExcellent written and verbal communication skillsSelf-motivated, with the ability to identify and prioritise tasks independently during quieter periodsStrong attention to detail and a proactive, can-do attitudeIntermediate to advanced skills across MS Office (Word, Excel, PowerPoint, Outlook) BenefitsPart-time role, 27.5 hours per week, Monday to Friday from 9:30am to 3:00pm, offering genuine work life balanceStable, well established private investment firm with a small, high performing teamVaried, hands on role with genuine autonomy and trustSupportive, close knit team culture built on professionalism and long-term relationships About the Company & Role This is a temp-to-perm opportunity, our client A well-established private investment firm known for its professionalism, precision and commitment to delivering high quality outcomes for its clients.
With a small, high performing team and a reputation built on trust and long-term relationships, the business offers a supportive, well structured environment where individuals are trusted to take genuine ownership of their role.
How to Apply Click Apply or contact Matt at BROOK Recruitment at or on with any questions.

📌 Office Administrator (Melbourne)
🏢 Brook Recruitment
📍 Melbourne