About the Company
An exciting opportunity has opened for a capable and career-driven Office Manager or newly appointed Executive Assistant to join a purpose-driven organisation operating within a complex and meaningful environment.
This role is ideal for someone who has built strong operational and administrative experience as an Office Manager and is ready to take the next step into executive-level support.
You'll be joining an organisation genuinely committed to making a difference, backed by cooperative partnerships with key healthcare, education, and community service providers.
About the Role
Reporting directly to the General Manager, this role offers a genuine pathway from office management into executive assistance.
You'll move beyond day-to-day office operations into a position at the heart of senior leadership.
Managing the GM's diary, communications, and stakeholder interface with precision, professionalism, and sound judgement.
This is a hit-the-ground-running position for someone who already knows how to run a tight ship and is ready to apply that skill set at the executive level, holding complexity calmly while stepping into higher-stakes, higher-visibility work.
Key Responsibilities
Manage all written correspondence and communications on behalf of the General Manager
Coordinate diary, appointments, and meeting schedules with sound judgement around priorities
Attend and minute a range of executive and leadership meetings; prepare agendas and presentations
Prepare and coordinate reports, including monthly and quarterly government submissions
Arrange travel schedules, travel request forms, and accommodation for centre staff




Draft correspondence and communications on behalf of the GM for internal and external parties
Coordinate centre functions, events, and leadership forums
Support the Senior Leadership Team across meetings, events, and operational requirements
Assist HR with the coordination of employee recognition programs
Maintain accurate records, filing systems, and schedules
Prepare promotional and news-related content for corporate, government, and internal stakeholders
Ensure compliance with company policies, procedures, and governance requirements
About You
Proven experience as an Office Manager, Executive Assistant, or senior administrative professional, ready to step up into a higher-level EA role
Highly developed organisational skills with the ability to manage competing, time-sensitive priorities
Advanced Microsoft Office skills across Word, Excel, and Publisher
Strong written and verbal communication skills with the confidence to liaise at all levels, including with senior government officials
A professional presentation and a genuine understanding of discretion and confidentiality
Ability to exercise initiative and sound judgement when handling complex or sensitive matters
Comfortable working within a structured, compliance-driven environment
Certificate IV in Business Administration desirable
Valid full Australian driver's licence and ability to obtain and maintain a security clearance
Must be willing to undergo a National Criminal History Check
How to Apply
Click APPLY or email your resume directly to
******
Follow Brook Recruitment on LinkedIn for the latest opportunities and industry insights.

📌 Executive Assistant (Melbourne)
🏢 Brook Recruitment
📍 Melbourne