About the Role
Rugby World Cup Australia is seeking a Tournament Planning Coordinator to help deliver the Men's Rugby World Cup ****.
Based in the Sydney CBD office and reporting to the Senior C3 and Program Manager, the role sits at the heart of tournament operations, supporting the planning, coordination and readiness of key operational functions.
The position works across Main Operations Centre (MOC) planning, tournament readiness activities, Functional Area operational planning and the Tournament Observer Program, helping to ensure teams, stakeholders and critical services are prepared for successful tournament delivery.
It is a hands‐on role suited to a highly organised coordinator who enjoys working across multiple projects and stakeholder groups in a quick‐paced environment.
Key Responsibilities
Coordinate the Tournament Observer Program, managing participant logistics, communications, itineraries, stakeholder engagement and tournament‐time delivery.
Coordinate the planning, readiness and delivery of key tournament operations, ensuring milestones, actions and deliverables are tracked and achieved.
Support the planning and day‐to‐day operation of the Main Operations Centre (MOC), managing logistics, facilities, access requirements, workplace services and operational support.
Partner with Functional Areas to develop, maintain and integrate tournament‐time Command, Control and Coordination (C3) plans, processes and operational frameworks.
Facilitate planning workshops, readiness exercises and stakeholder meetings to support operational preparedness across venues, cities and tournament functions.
Develop and maintain planning documentation, reports, presentations and operational materials.
Support Team Welcome Ceremonies and other tournament‐wide projects as required.
Required Experience & Qualifications
Two years' experience in event, project or operations coordination, or a related role, with a demonstrated ability to manage multiple workstreams, competing priorities and deadlines.




Strong organisational, administrative and documentation skills, with exceptional attention to detail and the ability to produce high‐quality reports, presentations and planning materials.
Excellent communication and stakeholder management skills, with the confidence to build relationships and collaborate effectively across diverse teams and organisational levels.
Advanced Microsoft Office capabilities, particularly in PowerPoint, Excel, Word and Outlook.
Proactive, adaptable and resilient, with a positive, can‐do attitude and the ability to thrive in a fast‐paced and evolving environment.
Flexibility to travel and work outside standard business hours, including evenings and weekends, during event periods.
Ability to obtain own working rights in Australia.
Preferred Skills
Experience with WeTrack, Domo or similar planning and reporting systems is advantageous.
Experience supporting complex programs, projects or major events is preferred.
A strong customer‐service mindset and a genuine interest in delivering exceptional operational outcomes.
Workplace
Based in the Sydney CBD office, with a hybrid work model of four days per week in the office (Monday to Thursday), transitioning to full‐time in the office as tournament delivery approaches.
Benefits & Perks
Fixed‐term contract offering unique exposure to the delivery of a world‐class sporting event.
Prime CBD location in a modern Sydney headquarters opposite Hyde Park, a short walk from Town Hall Station and surrounded by cafés, restaurants and public transport options.
Weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support personal and professional growth.
On‐site showers, fresh towels and premium Dyson hair tools.
A collaborative and social workplace with regular team events, celebrations and weekly catch‐ups that recognise success and foster connection.
The opportunity to play a key role in delivering the Men's Rugby World Cup **** and help create a lasting legacy for rugby in Australia.
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📌 Tournament Planning Coordinator (Sydney)
🏢 Global Sports Jobs
📍 Sydney