About the Employer:

CREATE BUILDING SOLUTIONS PTY LTD is a Sydney-based Stone, Tiling and Design specialist providing services across commercial and residential projects. Established in 2016, the company specialises in project management, stone and porcelain floor and wall tiling, internal and external cladding, bathroom, kitchen and laundry renovations, pool construction and refurbishment, outdoor paving, stone masonry, waterproofing and related building solutions. The company places a strong emphasis on quality workmanship, quality materials, effective project management and customer service, working with reputable suppliers and skilled tradespeople to deliver high-quality project outcomes.

About the Role:

This is a full-time position offering an annual salary of $80,000 – $90,000 plus superannuation, based in Australia. The Program or Project Administrator will provide administrative and coordination support across the organisation's commercial and residential building projects, programs, contracts and services. The role involves coordinating project documentation, monitoring project activities, liaising with Project Managers, Architects, Engineering Professionals, contractors, owners and other stakeholders, managing contractual and administrative requirements, preparing reports and submissions, and supporting the successful delivery of projects in accordance with organisational objectives.

Responsibilities

- Provide administrative support for coordinating commercial and residential projects as well as natural stone fit out projects.
- Assist the team with administrative and coordination tasks to ensure projects meet scope, schedule, and budget requirements, while managing risks and issues effectively
- Collect and analyse data related to services and projects, and report on their progress and outcomes




- Coordinate activities among various teams to align with project goals and timelines
- Manage the negotiation, review, and oversight of contracts related to natural stone projects
- Ensure compliance with contractual obligations and industry standards
- Stay updated on and ensure adherence to local, state, and federal regulations relevant to projects
- Obtain necessary permits and approvals for project execution
- Facilitate communication among project stakeholders, including internal teams, external vendors, regulatory bodies, and community members
- Monitor and manage project budgets, including expense tracking, cost forecasting, and financial reporting to stakeholders
- Implement and oversee quality assurance processes for commercial and residential projects as well as natural stone installations.
- Ensure projects meet industry standards and specifications
- Maintain accurate project documentation, including contracts, progress reports, and technical specifications
- Generate regular status reports on project milestones and address any issues that arise
- Manage the project documentation system, ensuring records are filed and accessible in compliance with policies and procedures
- Serve as the primary contact during contract and program negotiations, engaging stakeholders in decisions involving legal, regulatory, and cost considerations
- Maintain records and files for all project-related correspondence and documentation
- Ensure contracts and proposals are accurately entered into organizational databases and securely maintained




- Coordinate project meetings, including scheduling, preparing agendas, and taking minutes
- Oversee the maintenance of project file directories and document management processes
- Support continuous improvement initiatives and assist with urgent and complex matters as needed.

Job Requirements

- Bachelor’s degree in Project Management, Business Administration, Management, or a related field.
- Minimum 2 years of relevant experience in project or program administration or coordination.
- Strong knowledge of project administration, documentation, scheduling, and reporting.
- Experience coordinating project activities, meetings, deadlines, and stakeholder communications.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong organisational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain accurate project records and documentation.
- Ability to monitor project progress, prepare reports, and escalate issues when required.
- Ability to work independently and collaboratively while managing multiple priorities.

Application Question(s):

- Are you an Australian Citizen or Permanent Resident? If not, please provide your current visa status.
- Do you hold a Bachelor’s degree in Business Administration, Project Management, Management, or a related field?
- How many years of experience do you have in program/project administration, project coordination, or a similar role?
- Do you have experience supporting projects or programs, including coordinating tasks, schedules, documentation, and reporting?
- Which project management and administrative software have you used, such as Microsoft Excel, Microsoft Project, SharePoint, Jira, Monday.com, or similar?

📌 Program or Project Administrator (Five Dock)
🏢 Important Group
📍 Five Dock