BE THE PERSON WHO KEEPS EVERYTHING MOVING.

Administration & Executive Assistant | Hortum Landscaping | Newstead, Brisbane Great people. A growing business. A role where you can make a real difference.

Are you exceptionally organised, proactive and someone who genuinely enjoys making things run smoothly?

Do you love being the person who brings order to a busy workplace, supports others and takes pride in getting things done?

At Hortum Landscaping, we're looking for a motivated and capable Administration & Executive Assistant to join our office team and support the continued growth of our business.

This is an opportunity to work closely with our company directors and management team, providing essential administrative, organisational and executive support across the business.

We're looking for more than someone who can complete administrative tasks. We want someone who takes initiative, thinks ahead and becomes a trusted, valued member of our team.

WHY JOIN HORTUM?

We're building a business recognised for exceptional work, great people and a commitment to doing things properly. Here's what you can look forward to:

- A Role That Matters – Become an important part of the team, supporting our directors and helping the business operate efficiently.
- Variety Every Day – Enjoy a diverse role involving administration, executive assistance, office coordination and team support.
- Work Closely With Leadership – Gain exposure to different areas of the business while supporting company directors and management.
- Career Development – Opportunities to grow your skills and take on additional responsibilities as the business expands.
- Supportive Team Environment – Join a professional, hardworking and approachable team that values reliability, teamwork and initiative.
- Established & Growing Business – Be part of an award-winning Brisbane landscaping company with ambitious plans for the future.

ABOUT HORTUM

Hortum Landscaping is an award-winning Brisbane landscaping company specialising in the design, construction and ongoing care of premium residential landscapes. We work with homeowners, architects and builders to deliver exceptional outdoor spaces, with a strong focus on quality, professionalism and attention to detail.

Our business is built on the strength of our people, and as we continue to grow, we're investing in the systems, processes and support that help our teams perform at their best.

We're looking for someone who shares our values and wants to contribute to the next stage of Hortum's growth.

THE OPPORTUNITY

As our Administration & Executive Assistant, you'll play a key role in supporting the daily operations of our office and providing administrative assistance to our company directors and management team.



This is a varied position suited to someone who enjoys responsibility, can manage competing priorities and is comfortable working in a fast-paced environment.

Executive & Management Support

- Provide day-to-day administrative and personal assistant support to the company directors.
- Coordinate calendars, appointments, meetings and schedules.
- Assist with meeting preparation, agendas, notes and follow-up actions.
- Manage correspondence, phone calls and general enquiries professionally.
- Assist with bookings and other executive requirements when needed.
- Handle confidential business and employee information with professionalism and discretion.

Office Administration & Coordination

- Support the smooth running of daily office operations.
- Maintain accurate records, documents, filing systems and company information.
- Assist with preparing correspondence, reports, spreadsheets and presentations.
- Coordinate office supplies, services and general administrative requirements.
- Support internal communication between office, design, construction and garden care teams.
- Assist with developing and maintaining efficient office procedures and systems.

Accounts & Operational Support

- Provide administrative support to the accounts and management team.
- Assist with processing and organising invoices, purchase orders and supplier documentation.
- Help maintain accurate project and customer records.
- Follow up outstanding administrative items with suppliers, clients and internal team members.
- Assist with data entry and maintaining information within company management systems, including Simpro.
- Support general operational administration as required.

Team & Business Support

- Assist with employee onboarding documentation and administrative coordination.
- Help organise internal meetings, training sessions and company events.
- Support recruitment administration and interview scheduling.
- Liaise professionally with clients, suppliers, subcontractors and team members.
- Identify opportunities to improve office efficiency, communication and processes.

WHAT WE'RE LOOKING FOR

We're looking for someone who is naturally organised, enjoys supporting others and takes genuine pride in their work. To be successful, you'll bring:

- Previous experience in administration, executive assistance, personal assistance or office coordination.
- Excellent organisational and time management skills.




- Strong written and verbal communication skills.
- Confidence using Microsoft Office, including Outlook, Word and Excel.
- High attention to detail and the ability to maintain accurate records.
- Ability to manage multiple priorities and work independently.
- A proactive, solutions-focused approach to everyday challenges.
- Professionalism, discretion and the ability to handle confidential information.
- Strong interpersonal skills and a positive, approachable attitude.
- A willingness to learn current systems and develop your skills.

Highly regarded, but not essential:

- Experience using Simpro job management software would be highly regarded and considered an advantage.
- Experience supporting company directors or senior management.
- Previous experience in the construction, landscaping or trades industries.
- Experience with invoicing, purchase orders or accounts administration.
- Experience assisting with HR administration and employee onboarding.
- Experience improving administrative systems and business processes.

THE PERSON WE WANT

Experience is important, but attitude, initiative and reliability are just as valuable. We're looking for someone who:
- Thinks Ahead – Anticipates what needs to be done and takes action without always needing direction.
- Takes Ownership – Follows tasks through to completion and takes pride in getting the details right.
- Is Exceptionally Organised – Can manage multiple responsibilities while keeping priorities clear.
- Communicates Confidently – Builds positive relationships with colleagues, clients and suppliers.
- Is Adaptable – Enjoys variety and remains calm when priorities change.
- Values Teamwork – Is always willing to help and understands the importance of supporting others.
- Wants to Grow – Is looking for a long-term opportunity to develop professionally and contribute to the business.

BUILD YOUR CAREER WITH HORTUM

This isn't just another administration position. It's an opportunity to become a trusted member of a growing business, work closely with company leadership and make a meaningful contribution to how the company operates.

As Hortum continues to grow, we want our people to grow with us.

If you're someone who enjoys responsibility, values professionalism and wants to be part of a team working towards something bigger, we'd love to meet you.

READY TO JOIN THE HORTUM TEAM?

If you're a proactive, organised and motivated individual looking for your next opportunity, we encourage you to apply. Apply now through SEEK with your resume and a brief cover letter explaining why you'd be a great fit for Hortum Landscaping.

Only shortlisted applicants will be contacted regarding the next stage of recruitment.

📌 Administration & Executive Assistant | Growing Brisbane Business (Newstead)
🏢 Hortum Landscaping
📍 Newstead