Administrative Officer – Part-Time (25 Hours per Week)

Spearhead Supports Pty Ltd

Location: Ellenbrook, WA

Employment Type: Permanent Part-Time – 25 hours per week

About Us

Spearhead Supports is a registered NDIS provider delivering person-centred disability support services across Perth. We are a growing organisation committed to providing quality services and maintaining a professional, supportive working environment.

We are seeking an experienced, highly organised and professional Administrative Officer to join our team at our Ellenbrook office.

The successful candidate will provide administrative support to management and the wider organisation, ensuring efficient office operations, accurate recordkeeping and effective communication.

We are looking for someone who is confident, proactive, well-spoken, technologically capable and able to work independently with minimal supervision.

Key Responsibilities

- Provide daily administrative support to management and the wider team.
- Manage incoming calls, emails, enquiries and general correspondence professionally.
- Assist with staff recruitment, onboarding and maintaining employee records.
- Support staff rostering, scheduling and internal communication.
- Maintain participant records, service agreements and organisational documentation.
- Coordinate appointments, meetings, calendars and administrative follow-ups.
- Assist with timesheets, invoicing and general financial administration.
- Maintain accurate electronic filing systems, databases and compliance registers.




- Assist with audit preparation and compliance documentation.
- Update website content using WordPress and assist with marketing materials using Canva.
- Provide general administrative assistance across the organisation as required.

Skills and Experience

Essential:

- Previous administration or office support experience, preferably 3 years or more.
- Excellent written and verbal communication skills.
- Professional telephone manner and strong interpersonal skills.
- Strong computer literacy and proficiency in Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets and Google Calendar.
- Confidence using Apple Mac computers or ability to adapt quickly to macOS.
- Excellent organisational skills, time management and attention to detail.
- Ability to multitask, prioritise responsibilities and meet deadlines.
- Strong initiative, problem-solving skills and ability to work independently.
- Professional, reliable and able to maintain confidentiality.

Highly Regarded:

- Experience using WordPress for website updates and content management.
- Proficiency in Canva for creating flyers, presentations and marketing materials.
- Previous administration experience in NDIS, disability services, healthcare or aged care.




- Experience using Brevity, Xero or similar business management systems.
- Experience with staff rostering, recruitment and compliance documentation.

What We Offer
- Permanent part-time employment – 25 hours per week.
- Supportive and professional team environment.
- Varied administrative responsibilities.
- Opportunity to contribute to a growing organisation.
- Ongoing learning and career development opportunities.
- Remuneration in accordance with the applicable Award classification.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant administrative experience, computer skills and suitability for this position.

We are particularly interested in candidates who demonstrate strong communication skills, initiative, professionalism and excellent organisational abilities.

Only shortlisted candidates will be contacted.

Pay: From $55,200.00 per year

Application Question(s)

- How many years of professional administration experience do you have?
- How would you rate your proficiency in Google Workspace, particularly Gmail, Google Drive, Google Docs and Google Sheets?
- Do you have experience using WordPress and Canva? Please briefly describe what you have used them for.
- Describe your experience supporting management and handling multiple administrative responsibilities.
- Are you comfortable working on Apple Mac computers?
- Are you available to work on-site in Ellenbrook for 25 hours per week?

Work Location: In person

📌 Administrative Officer (Ellenbrook)
🏢 Spearhead Supports
📍 Ellenbrook