The opportunity

We are looking for someone who can take an idea, question or business challenge and move it forward.

Working closely with the business owner, you will combine executive support with project management, research and practical AI implementation. Your work could range from researching competitors and market trends or assessing a new opportunity to improving an internal process or developing practical AI solutions that help the owner manage their time and business priorities more effectively.

This role extends well beyond traditional Personal Assistant responsibilities. You will need to understand what the business is trying to achieve, ask the right questions, gather reliable information and deliver work that helps people make decisions and take action.

If you enjoy variety, think independently and follow through, this is an opportunity to have a direct impact across the business.

What you will do

- Manage projects from initial request through to delivery. Clarify objectives, develop practical plans, coordinate with departments and keep agreed actions moving.
- Research business opportunities, competitors and market developments. Assess information critically and present transparent findings, recommendations and next steps.
- Use AI effectively across business tasks. Select and combine tools for research, data analysis, reporting, presentations and workflow automation.
- Give AI the right information to produce useful results. Structure prompts, supply relevant business context and source material, and refine outputs to suit the task.
- Build or configure AI agents and automated workflows where appropriate. Identify useful applications, connect relevant information and tools, and maintain appropriate human review.
- Verify the quality of your work. Check sources, calculations and AI outputs before they inform business decisions, while handling confidential information carefully.
- Provide direct executive support. Prepare briefings and presentations, coordinate meetings,



diary management and follow up priorities with discretion and sound judgement.
- Communicate confidently in Mandarin and English to support business discussions and coordination.

What you will bring You are commercially curious, organised and comfortable working with a brief that may need further definition. You can work independently while recognising when to seek input, approval or specialist advice.

We are looking for

- Fluent spoken Mandarin and strong English communication skills.
- 2+ years in an operations, executive assistant, project coordinator or similar role.
- Strong business understanding, with the ability to work across sales, marketing, product, finance and operations.
- Demonstrated project management skills, including planning, prioritising and coordinating work through to completion.
- Practical experience using AI for substantive business work, including research, analysis, reporting or automation.
- Strong organisation skills and the ability to manage multiple projects at once.
- Strong research and analytical skills, with the judgement to distinguish reliable findings from unsupported claims.
- Professionalism, discretion and confidence working directly with senior leadership.

This role would suit someone with project management and personal assistant experience who is highly organised, enjoys variety and keeps people, priorities and projects on track. Why join Haneco?

This is a role for someone who wants to contribute ideas and see them put into practice. You will work closely with the owner, gain exposure to a broad range of business decisions and take ownership of projects with tangible outcomes.

You will have the opportunity to help shape how Haneco uses AI while developing your own commercial and technical capability.

Apply

Please submit your CV and a short cover letter outlining why this role interests you. In your cover letter, tell us about a time you implemented AI in a business to solve a problem or save time. Please title your cover letter with the name of your favourite movie.

📌 Executive AI & Business Associate (Sydney)
🏢 Haneco Lighting Australia
📍 Sydney