Job Details

- Job title: Executive Assistant to Founder
- Location: Chatswood, NSW
- Employment type: Full-time
- Workplace: Office-based / face-to-face
- Company: Omega AI

Salary / package: TBA dependent upon experience

Executive Assistant to Founder

Sydney | Full time | Primarily Office-Based

Omega AI is a growing Australian technology business operating in a fast-moving startup setting.

We are looking for an experienced, commercially minded Executive Assistant who can work closely with the Founder and CEO, bring structure to a busy environment and, most importantly, take work off the Founder’s plate.

This is not a traditional diary-management-only EA position.

We need someone who can operate with initiative, judgement and a high level of personal ownership. Someone who sees what needs to be done, gets ahead of it and follows things through.

Key Responsibilities

- Managing the Founder’s diary, priorities, meetings and commitments.
- Protecting the Founder’s time and helping maintain focus on the highest-value priorities.
- Preparing meeting briefs, documents, presentations and correspondence.
- Following up actions, commitments and deadlines across the business.
- Coordinating communication with advisers, investors, suppliers, partners and other key stakeholders.
- Maintaining clear documentation, records and information flow.
- Assisting with day-to-day business administration and operational matters.
- Helping establish and improve systems, processes and ways of working.
- Identifying issues early and bringing forward practical solutions.
- Taking ownership of tasks and projects through to completion.
- Providing appropriate challenge to the Founder when something needs to be questioned, clarified or prioritised differently.

What We Are Looking For





You will need to be comfortable working in an early-stage business where priorities can move quickly and not everything will already have a process attached to it.

- Have strong Executive Assistant, business operations or senior administrative experience.
- Are highly organised without needing everything organised for you.
- Take ownership and follow through.
- Can work autonomously and use sound judgement.
- Are commercially aware and able to understand the bigger picture.
- Communicate confidently and professionally with senior stakeholders.
- Can manage competing priorities without losing sight of important details.
- Look for solutions rather than simply identifying problems.
- Are comfortable working directly with a fast-moving Founder.
- Are prepared to contribute outside a narrowly defined when the business needs it.
- Have the confidence to speak up, challenge constructively and say what needs to be said.

The Working Workplace

This is a startup. Things move quickly, priorities change and everyone is expected to contribute to building the business.

This is a full time, face-to-face role.

There will be occasions where flexibility and reasonable additional hours are required around important deadlines, customer matters or significant business events. This is not an expectation of unlimited availability, but applicants should be comfortable working in a business where achieving the outcome sometimes requires flexibility.

We are looking for someone who wants more than simply a job. We want someone who wants to become an important part of building the business.

In return, you will work closely with the Founder, have significant exposure to the development of the company and the opportunity to make a genuine impact as the business grows.

📌 Executive Assistant to Founder (Sydney)
🏢 The Omega AI HPC
📍 Sydney