JOB TITLE

Graduate Personal Assistant to the Director

JOB DETAILS

· Location: Melbourne VIC (in office / in person as required by the Director)

· Job type: Graduate – [Full-time / Part-time]

· Hours: 38 per week

· Pay: $60,000 - $70,000 + superannuation

FULL

About the company

Formee Holdings is a Melbourne-headquartered international education group. Our brands include Southern Cross Education Institute (SCEI), SCEI Higher Education (SCEI-HE) and Formee Express, our education technology and student services platform. We work with students, partners and teams across Australia, Malaysia, India and other markets, including the USA, the UK and China.

The opportunity

This is a hands-on graduate role supporting our Founder & Director. It suits a recent graduate who communicates excellently in English, can be trusted completely and enjoys keeping a busy person organised.

Responsibilities

· Diary and inbox management – schedule and reschedule meetings across time zones, triage email, flag what is urgent and draft replies for the Director’s approval

· Travel – book flights, accommodation and transfers, and prepare clear itineraries and travel packs for trips between Australia, Malaysia, the US and Japan

· Meetings – prepare agendas and briefing notes, take accurate minutes and follow up on actions

· Documents – draft, format and proofread letters, reports, presentations and proposals

· Liaising with staff across countries – coordinate with teams in Australia, Malaysia, India and beyond so that actions do not slip

· Personal admin – help with appointments, renewals, bookings and other errands, with complete discretion

· AI tools – use AI assistants and productivity tools (e.g. Microsoft 365, Google Workspace, AI drafting and scheduling tools) to work faster and smarter

Availability requirement

You must be flexible for the Director.



The Director travels internationally between Australia, Malaysia, the US and Japan. You must be available to work around this travel, including early mornings and late evenings (AEST), calls across time zones, and schedules that change at short notice. This is a must-have requirement – please only apply if you can commit to it. The role is based in Melbourne, VIC and is on-site / in person as required by the Director. Remote work is not offered.

Requirements

· A recent graduate in business, communications, arts or a similar field

· Excellent English communication, written and spoken (essential) – clear, professional emails and a confident phone and video manner

· Loyalty and discretion – you will handle confidential business and personal information

· Empathy – calm, warm and supportive with people, especially when things are busy

· Availability and flexibility for the Director – early mornings, late evenings, calls across time zones and short-notice changes (see above)

· Organised, reliable and quick to learn; confident with Microsoft 365 / Google Workspace and curious about AI tools

· Right to work in Australia

· Advantage: Japanese language ability

Benefits

· Graduate position

· Work directly with a founder and Director of an international education group – exposure to leadership, strategy and international operations

· Practical, hands-on experience across education, technology and international business

· Mentoring, a reference, and a pathway to grow for the right person

How to apply

Apply on Indeed or email [email protected] (subject: “Graduate PA to the Director – Melbourne”) with:

· Your CV

· A short cover letter (one page is plenty)

· Optional: a 2-minute video introducing yourself (a link is fine)

· Your answers to the 3 screening questions below

Only shortlisted candidates will be contacted.

Pay: $60,000.00 – $70,000.00 per year

Work Location: In person

📌 Graduate Personal Assistant to the Director (Melbourne)
🏢 Southern Cross Education Institute
📍 Melbourne