- Permanent, Full-Time Position (8.30 am - 5 pm), or for the right candidate 5 days per week part-time hours.

Join a highly experienced and supportive team within the Orthotic and Prosthetic Disability Allied Health Industry.

ABOUT THE ROLE

Orthotic Prosthetic Solutions (OPS), based in Osborne Park, offers the opportunity to join a high performing, friendly, cooperative and committed team, with a focus on continually building a positive and supportive environment. We are seeking a motivated Logistics Administrator to support our clinicians in their delivery of excellent, patient-centred service in a dynamic work environment.

The successful candidate will take responsibility for the administration of all supply movements for the practice as well as providing general administrative support and reception duties as required.

Key responsibilities of the role include, but are not limited to:

- Complete all administration and management of orders within our funding approval frameworks and TGA audit compliance standards, implementing improvements as required after consultation with relevant Management representatives.
- Complete all outgoing and incoming orders processing in an efficient and timely manner.
- Ensure efficient and accurate completion of data entry to patient records and all relevant systems to keep records of consumables, componentry, shelf stock, warehouse materials, quote/order/invoices, billing, and any other relevant statuses up to date with current position.
- Ensure effective communication internally relating to orders and appointments.
- Ensure effective and efficient responses to any email enquiries.
- Take full responsibility for ETA management and queries.
- Help with the sourcing of products when required.




- Manage order issues with a solutions-focus to achieve a positive outcome.
- Complete pricing updates as per supplier notification.
- Complete all required internal stock takes in an efficient and accurate manner.
- Keep accurate service and warranty records for our patients and action as appropriate.
- Update stock management systems as required and ensure all relevant processes and procedures are well documented for reference.

ABOUT YOU We are looking for a positive and motivated team player; a proactive individual with consistent attention to detail that demonstrates accuracy while offering high service quality to both internal and external customers.

If this resonates and you can demonstrate the below ‘essential’ skills, experience and employment requirements we look forward to hearing from you.

Please note that not having the ‘Highly desired experience’ below will not exclude you from consideration, if you’re motivated and willing to learn, these skills can be acquired through inhouse training, support & guidance.

Essential skills & experience:

- Previous experience in a similar role is preferred.
- Demonstrated ability to prioritise and organise tasks and manage your time well.
- High level of computer literacy with the ability to learn new programs/software.
- High level of attention to detail.
- Excellent interpersonal and communication skills.




- Consistently well-presented with a friendly and courteous demeanour.
- Ability and willingness to undertake all duties in a diligent manner, with honesty and integrity.
- Ability to work both cooperatively and independently as required.

Essential employment requirements:

- Ability to provide a current National Police Clearance certificate prior to commencement of employment, dated within the last 6 months.
- Ability to acquire and maintain active PRODA access: (https://www.servicesaustralia.gov.au/how-to-register-for-individual-proda-account?context=33786)
- Compliance with all current and future government, industry and Disability Health Provider mandatory requirements relevant to your role for maintaining legal employment, such as vaccinations, industry specific clearance requirements or certifications (such as WWC or NDIS worker screening).

Highly desired experience:

- Experience using a CRM and patient booking/record systems, possibly previous medical reception experience.
- Intermediate computer/IT skill in ideally: Microsoft Office: Word, Outlook, Excel, SharePoint & file explorer
- Experience working within the NDIS funding framework and processes, knowledge of both standard & recent PACE plan implications, understanding Plan budgets, funding application processes, NDIS Portal use (if you have NDIS experience, please provide details)
- Experience using accounting software such as MYOB or experience processing quotes/orders and invoicing/bills.

Your application: A brief 1-page cover letter addressing why you’re interested in the role and a brief overview of your experience and how your personal actions or qualities contributed positively to your workplace environment, teams or toward key achievements.

📌 Logistics Administrator (Osborne Park)
🏢 Smarthink
📍 Osborne Park