About the role The Administrator & Receptionist will be the first point of contact for the organisation and will provide skilled front-of-house support together with proactive administrative assistance across the business. This is a varied, hands-on role that encompasses reception, office administration, sales and purchasing support, logistics, stock control, and marketing and communications activities. The successful candidate will be highly organised, detail-oriented and confident communicating with customers, suppliers, visitors and internal stakeholders.

The role requires someone who can work independently, manage competing priorities and take a flexible, team-oriented approach to supporting the broader business.

Key responsibilities

- Greet visitors, clients and staff in a professional and welcoming manner, managing sign-in procedures and directing enquiries to the appropriate person or department

- Answer, screen and direct incoming telephone calls and emails, taking accurate messages where required

- Manage the reception area, meeting room bookings and the general presentation of front-of-house areas

- Process incoming and outgoing mail, deliveries and courier items

- Maintain office administration systems, including filing, correspondence and records management

- Prepare sales quotes, sales confirmations, invoices and purchase orders, including tracking and following up outstanding items

- Monitor warehouse stock levels and maintain accurate stock control records, identifying and flagging replenishment requirements





- Support company marketing and communications activities, including LinkedIn and other social media channels

- Assist with scheduling and publishing social media content and monitoring engagement

- Support the onboarding process for new employees and visitors, including preparation of induction materials

About you

- Previous experience in a reception, administration, customer service or office support role

- Excellent written and verbal communication skills

- Strong customer service skills and a commitment to providing a positive experience across face-to-face, telephone and written interactions

- High level of accuracy and attention to detail, particularly when preparing documentation, processing orders and maintaining records

- Strong organisational and time-management skills with ability to prioritise tasks, meet deadlines and manage competing demands effectively

- Proficient in Microsoft Office, particularly Word, Excel and Outlook

- Comfortable learning and working with business systems such as Xero, Unleashed, CRM and inventory management software

- Current clean driver's licence, as occasional local deliveries, purchasing runs or transport-related activities may be required

- Ability to undertake light lifting and handling associated with stock, deliveries and dispatch activities where required

- Certificate III or IV in Business Administration, Office Administration or a related field (desirable but not essential)

📌 Office Administrator (Malaga)
🏢 Innovative Filtration Solutions
📍 Malaga