Legal Secretary & Office Administrator

Full-time | On-site | Chullora, NSW

At LawBridge Lawyers & Consultants, we provide practical, strategic legal services across corporate, commercial, commercial litigation, property and family law. Our team brings together legal expertise and real-world experience, with backgrounds that include charity leadership, entrepreneurship and community service. We work collaboratively to provide thoughtful, client-focused advice.

We are seeking an organised and proactive Legal Secretary & Office Administrator to support our growing team and help keep our Chullora office running smoothly.

You will be confident communicating with clients, comfortable handling legal administration and able to manage competing priorities with care and attention to detail. Experience with LEAP or Smokeball is highly regarded.

Key Responsibilities

1. Open and maintain client and matter files using legal practice management software.

2. Prepare costs agreements and routine correspondence and documents.

3. Issue invoices and receipts, follow up outstanding accounts and assist with billing administration.

4. Assist with trust account bookkeeping and related records.

5. Answer incoming calls, take messages and direct enquiries appropriately.

6. Communicate professionally with clients and assist with general enquiries.

7. Schedule appointments and coordinate staff calendars.

8. Use legal and government platforms, including ASIC and the NSW Online Registry.

9. Coordinate office administration,



including ordering stationery and other supplies.

10. Assist with staff rosters and general office organisation.

About You

- You have experience in a legal secretary, legal assistant or law firm administration role.

- You have used LEAP, Smokeball or similar legal practice management software.

- You are familiar with opening files, preparing costs agreements, invoicing, receipting and following up outstanding accounts.

- You have experience assisting with trust account bookkeeping.

- You have a confident telephone manner and communicate clearly and professionally.

- You are organised, reliable and attentive to detail, with the ability to manage competing priorities.

- You are familiar with platforms such as ASIC and the NSW Online Registry. PEXA experience is an advantage.

- You are able to work full time at our Chullora office and have reliable transport to and from work as the office is not near public transport.

Expected commencement: Early December 2026.

We are looking for someone who takes initiative, works well with a team and contributes to a professional and welcoming client experience. This is a full-time, office-based role, with no work-from-home arrangement.

If you are ready to contribute to a growing, people-focused law firm, we would love to hear from you. Please submit your resume and a brief cover letter outlining your relevant experience and the software and platforms you have used.

📌 Legal Secretary & Office Administrator (Chullora)
🏢 LawBridge Lawyers and Consultants
📍 Chullora