We're looking for a sharp, organised executive assistant to work directly with our director across a range of businesses and projects, including real estate, education and finance in Australia, and international business in Dubai. No two weeks will look the same. You'll keep the director's time, priorities and projects on track, and you'll get broad exposure to how businesses are built and run locally and overseas.

What you'll do

Executive support
Manage the director's diary, inbox, calls and meetings across Sydney and Dubai time zones
Prioritise requests and decide what needs the director's attention
Prepare documents, presentations, correspondence and meeting notes
Book and coordinate international travel, including flights, accommodation, visas and itineraries
Follow up on action items so they get done

Project coordination
Track tasks, deadlines and progress across several businesses and projects
Work with staff, clients, suppliers, accountants, solicitors and other advisers in Australia and the UAE
Research current opportunities, including overseas markets, and summarise the findings
Help set up new ventures: registrations, paperwork, systems and suppliers

Client and office administration




Be a first point of contact for local and international enquiries and book appointments
Onboard current clients, including agreements, ID checks and records
Keep files, databases and records accurate and up to date
Handle invoices, expenses and general office tasks

What you'll bring
Experience as an executive assistant, personal assistant or senior administrator
Strong organisation and the ability to juggle competing priorities
Clear, qualified communication in writing and on the phone
Initiative: you spot what needs doing and get on with it
Discretion with confidential business and personal information
Flexibility for the occasional early or late call with Dubai
Confidence with Microsoft 365 or Google Workspace, and with learning new systems
Experience with international business, real estate, finance, education or a start-up is a plus but not essential

What we offer
Direct work with the director and real responsibility from day one
Variety across industries, countries and new ventures
Room to grow into an operations or project management role

To apply: send your resume and a short cover.

Pay: $65,000.00 – $75,000.00 per year

Work Location: In person

📌 Executive Assistant Parramatta (Australia)
🏢 Rana Property Group
📍 Australia