Norton Rose Fulbright | Melbourne
Closing date: 24/12/2026
About us
Norton Rose Fulbright is a global legal practice.
We provide the
world's pre-eminent corporations and financial institutions with a
full business law service.
We have more than **** lawyers based in
over 50 cities across Europe, the United States, Canada, Latin
America, Asia, Australia, Africa, the Middle East and Central
Asia.
The role
We currently have an opportunity for an enthusiastic and
collaborative Executive Assistant/IT Administrator to support our
national Information Technology team.
This role will provide
high-quality and proactive executive and administrative support to
the Director IT Transformation and the Australian IT Leadership
Team.
The role supports the effective operation of the leadership
team through diary and meeting coordination, communications,
document preparation, action tracking, travel arrangements and
general administration.
The IT Administrator is also responsible
for the accurate and timely administration of IT invoices and
related financial records.
The responsibilities are as follows:
Responsibilities
Provide proactive day-to-day executive assistance to the
Director of Information Technology Transformation and
administrative support to the Australian IT Leadership
Team.
Manage complex diaries, schedule and prioritise meetings,
resolve conflicts and coordinate appointments across
Australian, regional and global time zones.
Coordinate meeting logistics, including invitations, rooms,
virtual meeting links, technology requirements, catering and
visitor arrangements.
Prepare agendas, briefing packs, presentations, routine
correspondence and other leadership materials in accordance
with the firm's style requirements.
Coordinate regular IT leadership meetings, governance
forums, workshops and planning sessions, including schedules,
materials and action registers.
Receive, review, register and process IT invoices in a
timely manner, ensuring required information and supporting




documentation are complete.
Support onboarding and offboarding administration for IT
employees, contractors and vendors, coordinating with relevant
internal teams
What you'll need:
Previous EA or IT administration experience within a legal,
large corporate or professional services firm environment is
essential, along with the ability to collaborate as part of a team,
confidently manage changing priorities, interact effectively with
clients and internal stakeholders, and be willing to assist the
wider team as required.
You will also be able to demonstrate:
Experience providing administrative support to senior
leaders and managing complex diaries, meetings, travel and
competing priorities.
Experience processing invoices and purchase orders and
maintaining accurate financial or budget records.
Excellent organisational and time-management skills, with
the ability to anticipate requirements, work under pressure and
meet deadlines.
High level of attention to detail and accuracy,
particularly when handling financial information, meeting
materials and written communications.
Strong written and verbal communication skills and the
ability to communicate professionally with senior leaders,
colleagues, vendors and other stakeholders.
Demonstrated judgement, discretion and integrity when
handling confidential or commercially sensitive
information.
Highly effective team player who maintains an enthusiastic,
positive, proactive and service-oriented approach.
Ability to work independently, clarify instructions when
required and take ownership of tasks through to
completion.




Working knowledge of Microsoft 365, including advanced
Outlook and Word skills and intermediate Excel, PowerPoint and
Teams skills.
Why Norton Rose Fulbright?
At Norton Rose Fulbright, our support professionals are highly
valued and integral to the overall success of the firm.
The
national team are committed to continuous improvement and connect
through monthly newsletters, as well as tailored learning and
development sessions to equip them with the tools they need for to
establish a meaningful and rewarding career.
By investing in our
support professionals, we have been able to support their career
advancement within the firm, as opportunities arise.
Norton Rose Fulbright values diversity and strives
to create an inclusive environment.
We are proud that Norton Rose
Fulbright in Australia has been recognised as an Employer of Choice
for Gender Equality by the Workplace Gender Equality Agency (WGEA)
as well as a gold tier employer for LGBTI Inclusion through the
Australian Workplace Equality Index.
In **** we were re-accredited
as a Family Inclusive Workplace and always encourage people to
discuss adaptable and hybrid work options with us.
We encourage Aboriginal and Torres Strait Islander
candidates to apply.
To apply online click the 'Apply' button below.
If
you require any adjustments to the recruitment process or if the
application portal is inaccessible to you, please don't hesitate to
contact Yvette Borradale via ************** or
****** for a confidential
discussion.
If you are trans or gender diverse and would like a
confidential discussion before applying, please contact Yvette
Borradale ************** or Scott Baker *********
****.
Please be aware
in the course of routine
work
some of our lawyers and teams can be exposed to
details of trauma.
The firm has controls in place including
educational and psychological support.
Our talent team can provide
further details.

📌 Executive Assistant/It Administrator (Melbourne)
🏢 Norton Rose Fulbright
📍 Melbourne