For over 25 years, our client has built a reputation as one of Melbourne's most considered boutique architecture and interior design studios, specialising in bespoke residential work.
The team is deliberately small with just five people and currently juggling two private residential builds alongside a development project of their own.
Growth has never been the goal here; getting the work right has.About The RoleThis is a hands-on, in-studio position based in Prahran, sitting right at the centre of how the business functions day to day.The right person will be just as at home reconciling accounts as they are keeping a Director organised and on track.
Think of it as two roles rolled into one: a sharp, dependable finance operator who can run the numbers unsupervised, and a proactive right-hand who reads the room, gets ahead of problems, and just makes things happen.Key ResponsibilitiesOwn accounts payable and receivable, including credit card reconciliations and monthly client invoicingTrack WIP and prepare project-level financial reportingRun payroll end-to-end, along with super and statutory lodgements (payroll tax, WorkCover, GST/PAYG)Prepare and lodge BAS/IAS,



working directly with the external accountantKeep the books clean and reconciled in XeroPull together monthly cash flow and financial reportsContribute to budgeting and profitability tracking across projectsSupporting the DirectorBe the Director's go-to for day-to-day admin and executive supportJuggle shifting priorities and deadlines without needing to be chasedSit as the first point of contact for the team, clients, consultants and suppliersOffice & PeopleKeep the studio running efficiently behind the scenesPitch in on admin for senior staff when neededHandle HR essentials including onboarding, leave tracking, policy admin, alongside an outsourced HR partnerLiaise with external vendors (IT, insurance, telecoms)Help keep the studio a genuinely nice place to work for a small teamA Bit MoreA modest side component (around 2.5 hrs/week) supporting an external medical practice with basic bookkeeping includingg reconciliations, data entry, BAS, and liaising directly with that practiceAbout YouGenuine bookkeeping/finance background with confidence owning the function soloSolid grip on Australian compliance basics (BAS, super, payroll)Comfortable in Xero and Microsoft Office with bonus points for Synergy or similarThe kind of person who's naturally on top of things and likes being relied onWorks well independently and doesn't need much hand-holdingBonus if you've supported a Director or senior exec beforeEasy to talk to, positive, gets things doneWhat's on Offer?
See firsthand how a boutique studio operates from the insideGenuine flexibility around both days and hoursSmall enough that your work actually gets noticedA business that values doing things well over doing things fastFreedom to build and own the finance function your wayA team that backs people who take initiative
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📌 Executive Assistant And Bookkeeper (Melbourne)
🏢 Brook Recruitment
📍 Melbourne