Are you an experienced Executive Assistant who enjoys being at the centre of a busy, collaborative and positive working environment?
This is a great opportunity to join a global mining OEM, reporting directly to and providing high-level support to the Director of Engineering.You'll become an integral part of a highly regarded engineering team, working closely with the Director and other senior leaders to keep priorities moving, coordinate key activities and ensure the leadership team is well supported.The position is currently 30 hours per week, spread across five days, and is an in-office role.
It is initially offered as a 12-month contract, with the potential to move to full-time hours in the future depending on business requirements.What you'll be doing Working closely with the Director of Engineering, you'll provide proactive executive, administrative and operational support across a broad range of activities.Your responsibilities will include:Managing the Director's calendar and coordinating competing scheduling prioritiesOrganising leadership meetings, one-on-ones, staff meetings and management reviewsPreparing meeting agendas, presentations, background materials and supporting documentationTaking meeting minutes and tracking decisions, actions and follow-upsCoordinating domestic and international travel, accommodation, transport and itinerariesManaging expense reports, corporate card reconciliations and reimbursement submissionsDrafting, editing and distributing professional communications on behalf of leadershipPreparing high-quality presentations for leadership reviews, town halls and executive communicationsMaintaining action registers and following up with stakeholders on commitments and deadlinesTracking key deliverables and helping coordinate activities across the engineering organisationAssisting with administrative processes relating to hiring, promotions, performance management and organisational changesCoordinating leadership offsites, employee activities,



customer visits and larger team eventsLiaising with HR, Finance and other internal business partners.Executive Assistant12-Month Contract | 30 Hours Per Week | 5 Days In OfficeWhat we're looking forYou'll be an experienced EA who is organised, proactive and comfortable working directly with senior leadership in a busy environment.Ideally, you'll bring:5+ years' experience in Executive Assistant, executive administration or office management rolesExperience directly supporting director-level or executive leadersStrong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePointExcellent organisational and time-management skillsStrong written and verbal communication skillsThe ability to juggle multiple priorities and deadlinesA qualified approach and excellent attention to detailSound judgement and the ability to handle confidential information appropriatelyStrong stakeholder management and relationship-building skillsA proactive approach with the confidence to take ownership and follow things through.Experience coordinating international travel, supporting global teams or providing project coordination would be highly regarded.Why consider this opportunity?
This is a great opportunity to work directly with a Director of Engineering while becoming part of a positive, professional and welcoming team within a major global organisation.You'll have plenty of variety and responsibility, with the opportunity to build strong relationships across the engineering organisation and broader business.The details:12-month contract30 hours per weekHours spread across five working daysIn-office positionReporting directly to the Director of EngineeringPotential to transition to full-time hours in the future, subject to business needsPositive, supportive and collaborative team environmentOpportunity to work within a leading global mining OEMIf you're an experienced Executive Assistant who enjoys supporting senior leadership, keeping things organised and being an important part of a great team, we'd love to hear from you.
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📌 Executive Assistant (Brisbane)
🏢 Task Recruitment
📍 Brisbane