Our client is an established Melbourne-based organisation with a strong community and service focus.
Operating from a professional CBD head office, the organisation has a collaborative and values-driven culture and works with a broad range of internal and external stakeholders.An opportunity has arisen for an Executive Assistant to provide high-level support to the CEO while playing an important role in the effective operation of the Board, its Subcommittees and the wider head office.The PositionReporting directly to the CEO, this is a varied and highly trusted position combining traditional executive support with significant Board and office management responsibilities.A major component of the role will be coordinating meetings for the Board and two Board Subcommittees — Audit & Risk and People & Culture.
You will work closely with the CEO, Board Chair, Directors and senior leaders to ensure meetings are professionally coordinated and governance requirements are met.Key responsibilities will include:Providing proactive diary, meeting and administrative support to the CEOCoordinating Board and Subcommittee meeting schedules, agendas and papersAttending Board and committee meetings and preparing accurate, professional minutesRecording decisions, resolutions, actions and maintaining governance documentationDistributing meeting materials and uploading documentation to Board management systemsLiaising with Board members, executives and senior internal and external stakeholdersCoordinating travel, presentations, correspondence and briefing materialsSupporting the smooth day-to-day operation of a CBD head office of approximately 50 employeesManaging office facilities, building access, suppliers, catering and general office requirementsAssisting with the coordination of company events, including major end-of-year functionsThe CompanyOur client is an established Melbourne-based organisation with a strong community and service focus.
Operating from a professional CBD head office,



the organisation has a collaborative and values-driven culture and works with a broad range of internal and external stakeholders.An opportunity has arisen for an Executive Assistant to provide high-level support to the CEO while playing an important role in the effective operation of the Board, its Subcommittees and the wider head office.The PositionReporting directly to the CEO, this is a wide-ranging and highly trusted position combining traditional executive support with significant Board and office management responsibilities.A major component of the role will be coordinating meetings for the Board and two Board Subcommittees — Audit & Risk and People & Culture.
You will work closely with the CEO, Board Chair, Directors and senior leaders to ensure meetings are professionally coordinated and governance requirements are met.Key responsibilities will include:Providing proactive diary, meeting and administrative support to the CEOCoordinating Board and Subcommittee meeting schedules, agendas and papersAttending Board and committee meetings and preparing accurate, professional minutesRecording decisions, resolutions, actions and maintaining governance documentationDistributing meeting materials and uploading documentation to Board management systemsLiaising with Board members, executives and senior internal and external stakeholdersCoordinating travel, presentations, correspondence and briefing materialsSupporting the smooth day-to-day operation of a CBD head office of approximately 50 employeesManaging office facilities, building access, suppliers,



catering and general office requirementsAssisting with the coordination of company events, including major end-of-year functionsThe role is designed to ensure the CEO is proactively supported while Board papers, minutes and action registers are accurate and delivered on time.About YouWe are particularly interested in candidates who have previously worked in an EA, Executive Support, Board Secretariat or similar senior administrative position and who are comfortable operating around Boards and senior executives.Ideally, you will bring:Previous experience supporting a CEO, Executive or similarly senior leaderHands‐on experience supporting Board or committee meetingsConfidence attending meetings and taking detailed, accurate minutesExperience preparing and distributing agendas, Board papers and supporting documentationStrong written communication skills and exceptional attention to detailThe confidence to communicate with Board Directors and senior stakeholdersExcellent organisation and diary‐management skillsA high level of discretion when dealing with confidential or sensitive informationThe ability to work autonomously, anticipate requirements and manage competing prioritiesSome exposure to office management, facilities or supplier coordinationWhy Apply?
This is an excellent opportunity for an experienced EA who enjoys working closely with senior leadership but wants a position offering variety and genuine exposure to Board and office management activity.You will have direct access to the CEO and Board, a broad and varied remit, and the opportunity to become an integral part of the organisation's head office.The role is permanent and Melbourne CBD based, with a hybrid working arrangement requiring a minimum of three days per week in the office.Ideally, we are looking for someone who could commence by late October or early November to allow for a potential handover with the current incumbent.
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📌 Executive Assistant (Melbourne)
🏢 Align Talent
📍 Melbourne