The Senior Accounts and Payroll Officer is a part-time position responsible for managing The Supplies Mob's Xero accounts administration, payroll, accounts payable, accounts receivable, reconciliations and end-of-month reporting.
The role requires an experienced, detail-focused person who can maintain accurate financial records, support timely payroll and payment processes, and provide transparent reporting to senior management within a flexible ***** hour per week schedule, with work hours and days agreed around business needs and key reporting deadlines.Key responsibilitiesProcess supplier invoices, bills and credit notes accurately in XeroMatch supplier bills to purchase orders, receipts and supporting documents in FishbowlReconcile purchase orders and supplier accounts, including goods received not invoiced and holding account items where requiredPrepare supplier payment runs for review and approvalGenerate, check and issue customer invoices through Xero and related business systemsMonitor customer accounts, outstanding balances and overdue invoicesProcess payroll accurately and on time through Xero Payroll or relevant payroll systemsMaintain employee payroll records, including pay rates, leave balances, superannuation details, tax information and employment changesComplete bank reconciliations, supplier reconciliations, customer account reconciliations and other account checks as requiredPrepare and provide clear Xero reports to senior management, including debtor, creditor, payroll, transaction, reconciliation, cashflow-related, financial administration and end-of-month reportsAbout youExtensive hands-on experience as a senior accounts and payroll officer or equivalent,



including managing Xero for a business across accounts payable, accounts receivable, payroll, reconciliations, invoicing, payments, receipts, reporting and accounts administrationDemonstrated payroll experience, including pay runs, employee records, leave, superannuation, payroll reporting and related compliance administration, with the ability to maintain accurate and confidential payroll recordsExperience preparing end-of-month reporting packs for senior management, including debtor, creditor, payroll, reconciliation, cashflow-related and accounts informationAdvanced Xero skills, including accounts payable, accounts receivable, bank reconciliations, payroll, reporting, account coding and transaction reviewStrong Xero Payroll experience, including pay runs, employee records, leave, superannuation, PAYG withholding information and payroll reportingStrong Microsoft Excel skills, including spreadsheet review, data entry, reconciliations, basic formulas and report preparationExcellent attention to detail and ability to identify errors or inconsistencies across accounts entries, supplier accounts, customer accounts and supporting system recordsAbility to work independently, manage competing priorities and meet deadlinesAvailability to work ***** flexible hours per week, with days and hours agreed around business requirements and key payroll, payment, reconciliation and end-of-month reporting deadlinesAbout usThe Supplies Mob is a business requiring comprehensive accounts administration, payroll and financial management support.
The role works closely with management, suppliers, customers, employees and internal teams to maintain accurate financial records and support business operations.
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📌 Senior Accounts & Payroll Officer (New South Wales)
🏢 The Supplies Mob
📍 New South Wales