Help strengthen the policies and systems that support safe, consistent and high-quality services across Y Ballarat.Y Ballarat is seeking an organised and capable Policy Coordinator to coordinate the development, review, approval and implementation of policies and procedures across our organisation.This 12-month fixed-term position will support a diverse portfolio of more than 110 services and programs, including Y Learn and Swim, Y Kindergartens, Outside School Hours Care, youth programs, corporate services and the emerging Y School.Reporting directly to the Executive Manager Organisational Compliance and Child Safety, the Policy Coordinator will help ensure Y Ballarat's policies and procedures are current, accessible, compliant, and applied consistently in practice.About Y BallaratAt the Y, we believe in the power of inspired young people.Y Ballarat delivers services across Victoria through a large and geographically dispersed portfolio.
Our vision is a better world with and for young people, and our work is guided by the values of Honesty, Respect, Caring and Responsibility.About the roleThe Policy Coordinator will establish and maintain a structured organisation-wide approach to policy and procedure management.Working closely with leaders and subject-matter experts, you will coordinate the full policy lifecycle—from identifying the need for a new or revised document through consultation, approval, publication, implementation and scheduled review.Your key responsibilities will include:Coordinating the development and review of organisation-wide policies, procedures, frameworks and supporting resourcesMaintaining the central policy register and organisation-wide review scheduleMonitoring review dates and following up outstanding policy actionsResearching legislative, regulatory and sector requirements relevant to Y BallaratSupporting subject-matter experts to translate requirements into clear and practical documentsCoordinating consultation with employees, leaders and other stakeholdersPreparing policies and procedures for executive or governance approvalManaging document control, version control,



approval records and publication processesEnsuring superseded documents are archived and removed from active useSupporting clear communication and implementation of policy changesDeveloping templates, guidance and tools that promote consistency and qualityIdentifying gaps, duplication and inconsistencies across existing documentsSupporting policy responses arising from incidents, audits, complaints, regulatory changes and organisational growthWorking across Y Learn and Swim, Y Kindergartens, Outside School Hours Care, youth programs, corporate services and the emerging Y SchoolContributing to compliance monitoring, reporting and continuous improvement activitiesSupporting the integration of policy with compliance, child safety, OHS, risk, quality and operational systems.About youYou are an organised and detail-focused professional who can manage multiple documents, deadlines and stakeholders without losing sight of the practical purpose of policy.You understand that effective policies must do more than meet compliance requirements—they must be clear, accessible and able to guide consistent practice across diverse operating environments.To be successful, you will bring:Relevant qualifications or demonstrated experience in policy, governance, compliance, risk, quality, business administration or a related disciplineDemonstrated experience coordinating the development and review of policies and proceduresStrong research, writing, editing and document-management skillsThe ability to interpret legislative, regulatory and organisational requirementsExperience managing policy registers,



review schedules and version-control processesStrong attention to detail and commitment to document accuracyThe ability to coordinate consultation and work effectively with subject-matter expertsStrong planning and organisational skills, including the ability to manage competing deadlinesClear written and verbal communication skillsConfidence working with leaders across different functions and service environmentsA practical, collaborative and continuous-improvement approach.Experience within education, early childhood, Outside School Hours Care, youth, community or human services will be highly regarded.This is an opportunity to:Strengthen organisation-wide policy governance across more than 110 services and programsSupport policies that directly contribute to safe and high-quality servicesWork across a diverse portfolio, including Y Kindergartens, Outside School Hours Care, youth programs and the emerging Y SchoolContribute to organisational compliance, child safety and continuous improvementWork closely with senior leaders and subject-matter expertsUndertake a meaningful role with the flexibility of part-time employment.Conditions of employmentThis is a part time, 0.6 FTE position offered under a 12-month fixed-term contract.The successful applicant will be required to:Undertake a National Police CheckHold and maintain a valid employment Working with Children CheckComply with Y Ballarat's safeguarding, privacy, confidentiality and information-management requirements.Y Ballarat is committed to the safety, wellbeing, participation and empowerment of all children and young people.
All employees are expected to uphold the rights and best interests of children and young people and comply with Y Ballarat's safeguarding policies, procedures and Safe Behaviours.Y Ballarat values diversity and inclusion and encourages applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability and people of all ages, genders and identities.Applications close at midnight on Wednesday, 9 September ****.For further information or a confidential discussion, please contact Kim Porter, ******
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📌 Policy Coordinator (Ballarat)
🏢 the Y Ballarat
📍 Ballarat