Job Description
About the role
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This is an exciting opportunity for an experienced events professional to join Infoxchange's Marketing and Communications team on a 12-month parental leave contract, 3 days per week. You'll take the lead on event production and key programs — from managing administration for community programs to co-leading the delivery of the **** Technology for Social Justice (T4SJ) Conference (with initial focus on planning and coordination activities).
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You'll bring strong systems thinking, exceptional attention to detail, and the interpersonal skills to work effectively with internal teams and external stakeholders.
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Key duties and responsibilities
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Event production and project management
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Coordinate and deliver the end-to-end project management of external events across Infoxchange, providing production support to internal teams as required.
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Manage bookings and administration for Infoxchange's community programs.
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Manage incoming speaking requests and coordinate external conference and panel attendance for Infoxchange subject matter experts, ensuring alignment with organisational priorities.
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Support the recruitment and management of external event support, contractors and volunteers for event delivery.
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T4SJ Conference
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Act as project manager within the MarComms team to collaboratively plan and deliver the **** Technology for Social Justice Conference
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Operate as event lead for all logistics during the delivery of the conference, orchestrating team execution and managing volunteers or contracted support during event delivery.
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Collateral and inventory
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Manage Infoxchange's event collateral production and inventory, including sourcing quotes, placing orders, coordinating delivery, and maintaining inventory records.
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Communications and team support
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Support event communications across digital and print channels.
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Contribute to the broader Marketing and Communications team as required.
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What success looks like:
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Success in this role will be measured by the effective delivery of high-quality events, robust stakeholder satisfaction, and the establishment of repeatable systems and processes that enable consistent event execution and attendance across the organisation.
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Key selection criteria
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To succeed in this role at Infoxchange, you will have/be:
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Qualifications and Specialist Expertise
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3–5 years of demonstrated experience in event production and delivery, including experience delivering digital, hybrid, and face to face events.
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Proficiency in professional events management platforms - experience with EventsAir or a comparable platform for registrations, ticketing, payments, and invoicing is highly regarded.
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Tertiary qualifications in events management, marketing, communications, or related discipline, however demonstrated experience is paramount (Desired).
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Background or lived experience in community services, social impact, or direct service delivery roles (Desired)
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Skills and Capabilities
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Demonstrated ability to proactively identify and address event requirements well in advance, anticipating stakeholder safety, accessibility and contingency planning.
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Exceptional planning and logistics skills, with a sharp eye for the details that shape customer and attendee experience
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A systems mindset – you design, maintain and continuously improve processes to ensure consistent, high-quality execution
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Strong interpersonal and communication skills, with the ability to work with competing stakeholder priorities and expectations.
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📌 Events Lead (Sydney)
🏢 Infoxchange
📍 Sydney