POSITION DESCRIPTION Position: Administration Assistant Location: NP Office Employment type: Part time, ongoing Reports to: Practice Manager Direct Reports: Nil Performance review period 6 monthly About the company: Nicholson Partners is a boutique accounting and advisory firm based in Thornbury. We provide solutions for all our clients business, taxation and financial needs and is committed to undertaking continuous training to keep abreast of developments in our profession. We provide personalised approach, long-standing client relationships, and strong reputation within the SME market.

With a cooperative team culture and a focus on quality over volume, the firm prides itself on delivering practical, value-driven advice to a loyal client base across a range of industries.

Purpose of the role: The administration assistant will provide administration support within the firm. The administration assistance is responsible for smooth day to day operations of the office. The position is central to providing profession service to our clients, and ensuring the office runs smoothly.

Key Areas of Responsibility: Area Description Reception and Office

- Answer phones/emails in a professional manner
- Taking messages accurately and ensure they are passed on in a timely manner
- Prepare and process correspondence
- Maintain office supplies by altering when supplies need to be restocked
- Ensure printer is maintained (paper stocked, toner levels)
- Ensure Client records are scanned and saved timely and accurately




- Continually build and nurture client and potential client relationships
- Assist with debtor follow up
- Ensure office process are followed, and provide recommendation for improvements

Common area and amenities management
- Ensure meeting rooms are kept to standard
- Ensure kitchen is kept tidy

- Ensure office supplies are stocked by altering when supplies need to be restocked Meetings
- Set up Client meetings in the calendar
- Greet Clients and offer refreshments

Document collation and processing
- Collate documents (Financial and General Reports)
- Send for signing
- Ensure documents are saved correctly
- Follow up unsigned packs

Client relationships
- Sending out documents to Clients
- Follow up Clients to collect documents

Training and Development
- Attend all scheduled training
- Have good knowledge of the firm's systems and

processes and be able to identify the appropriate resources to apply them Leadership and teamwork
- Work as an effective team member, sharing information and providing peers with assistance
- Communicate effectively with all staff members,

clients and management Targets - Accurately complete timesheet daily

Qualifications

- Certificate in Office Administration, or equivalent Skills:
- Understanding of MS Office
- Strong communication and relationship management skills
- Attention to detail

Experience - Minimum 3 years experience in professional office

📌 Administration Assistant (Victoria)
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📍 Victoria