Doolan is a privately owned civil, plumbing and maintenance business based in North-Western Sydney. Established in 2010, we have continued to grow across civil infrastructure, commercial plumbing, maintenance and related services throughout NSW.

We are a practical, hands-on business with a strong focus on safety, quality, customer service and getting the job done properly. Our culture is friendly and supportive, but also accountable, time-conscious and results-driven.

We are looking for an experienced Accounts Payable Officer to join our Finance team at our Windsor office. If you enjoy keeping accounts in order, resolving queries and following tasks through, we would like to hear from you.

About the Role

Reporting to the Chief Financial Officer, this is an on-site role supporting accurate invoice processing, supplier reconciliations and timely payment preparation across the business.

Approximately 80% of the role is dedicated to Accounts Payable, with 20% supporting routine invoicing, reconciliations and month-end activities under the guidance of the CFO and Financial Accountant.

You will work with suppliers, subcontractors and internal teams to keep records accurate, resolve discrepancies and ensure the required approvals are in place before payments are made.

Key Responsibilities

Process supplier and subcontractor invoices in MYOB Advanced, checking for duplicates and supporting documents.

Check invoice coding, GST, purchase orders and job allocations, and obtain the required payment approvals.

Reconcile supplier statements and follow up missing invoices, credits, discrepancies and outstanding items.

Resolve supplier and internal AP queries, escalating disputes or unusual items to the Finance team.

Prepare supplier and subcontractor payment runs, remittances and approved staff expense reimbursements.

Maintain supplier records and credit account applications,



and independently verify new or changed bank details under Doolan’s controls.

Maintain AP records, prepare aged payables reports and complete AP month-end reconciliations.

Assist with progress claim invoicing, AR follow-up, credit card transactions, bank reconciliations and month end schedules

About You

You will be someone who takes pride in getting the detail right, meets deadlines and follows through without needing to be chased. You will be comfortable working with others while taking ownership of your responsibilities.

To succeed in this role, you will bring:

- Previous experience in Accounts Payable, an Accounts Officer position or a similar transactional finance role.
- Practical experience processing supplier invoices, reconciling statements and preparing payment runs.
- An understanding of invoice coding, GST, supporting documents and payment approval controls.
- Working Microsoft Excel skills for reconciliations, checking data and maintaining schedules.
- Strong numerical accuracy, attention to detail and organisational skills.
- The ability to investigate discrepancies, resolve queries and elevate issues appropriately.
- Explicit communication, reliability and respect for confidential financial information.

Experience with MYOB Advanced or a similar accounting or ERP system will be highly regarded. Construction, plumbing, civil or project-based industry experience would be helpful, but is not essential.

What We Offer

- Full time, permanent position based at our Windsor office.
- Salary based on your relevant experience, plus superannuation.
- A clear Accounts Payable focus with exposure to other finance activities.
- A practical role within a growing, Australian-owned business.
- Supportive leadership and a friendly, accountable team environment.

At Doolan, employment decisions are based on merit, attitude, capability and fit for the role. We are committed to a respectful and inclusive workplace and welcome applications from people of all backgrounds.

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📌 Accounts Payable Officer (Windsor)
🏢 Doolan Co
📍 Windsor