We’re looking for an organised, personable Events Planner to join an established hospitality business. If you love building client relationships, bringing details together and helping deliver exceptional experiences, this is an opportunity to put your planning skills to work.

About the role

From the first enquiry through to the final handover, you’ll guide clients through the planning process and turn their vision into a well-coordinated event. Working closely with culinary and operations teams, you’ll ensure requirements are clearly documented, communicated and ready for delivery.

Your responsibilities will include

- Managing function enquiries and developing strong client relationships.

- Preparing tailored proposals, quotations and event documentation.

- Coordinating menus, beverage packages, dietary requirements, timings and venue arrangements.

- Conducting site inspections and client planning meetings.

- Keeping bookings, function sheets and event schedules accurate and up to date.

- Liaising with internal teams and external suppliers to confirm event requirements.

- Managing changes efficiently and keeping clients informed.





- Providing thorough handovers to operations teams and following up with clients after events.

About you

You’re a warm, professional communicator who enjoys helping people bring their ideas to life. You combine excellent attention to detail with a practical approach, managing competing priorities and resolving challenges calmly.

You’ll bring

- Experience in functions planning, event coordination, hospitality or a similar client-facing role.

- Robust organisational and time management skills.

- The ability to build rapport and understand each client’s needs.

- Confidence preparing quotations and maintaining accurate event records.

- A collaborative mindset and the ability to work independently.

- Proficiency in Microsoft Office; experience with event booking systems is desirable.

- A passion for food, hospitality and memorable guest experiences.

Apply now

If you’re ready to help turn great ideas into memorable occasions, submit your resume and a brief cover letter outlining your relevant experience or call Rozanne for a confidential chat on 0485 921 ***

📌 Events and Functions Planner (Melbourne)
🏢 GREYSTONES RECRUITMENT
📍 Melbourne