Queensland Symphony Orchestra (QSO) is seeking an Executive Assistant. This role is integral in supporting the leadership of QSO, an organisation dedicated to inspiring orchestral performances in the QPAC concert hall and across the state. The Executive Assistant reports to the CEO and is also a key support to Board and subcommittee meetings.

This position provides high-quality executive and administrative support to the CEO and Senior Leadership Team and maintains effective connections across a diverse range of internal and external stakeholders. Managing office requirements and protocol involving our relationships with VIPs and government funders are also part of the role. You will form part of a small but passionate team supporting some of the most talented artists in the country, caring deeply about collaboration, integrity and impact.

About the role

What you will do

- Provide high-level executive support and a first point of contact to the CEO’s office, including timely, effective diary and call management, organising meetings with internal and external stakeholders, redirect enquiries as appropriate and, in consultation with the CEO, resolving conflicting demands upon their time.
- Provide a full range of administrative support services to the CEO and Senior Leadership Team (SLT), including filing and records management, minutes and reminders for SLT meetings, financial reconciliations, and coordination of domestic and overseas travel and accommodation arrangements (including other relevant business team members or managers where applicable).
- Compile and distribute monthly Board papers, take minutes and coordinate the circulation and follow up of action items, recommendations and approvals, in consultation with the CEO and CFO/Company Secretary.
- Attend concerts and VIP functions and assist with front of house greeting and ticket distribution for those stakeholders
- Manage process of issuing concert invitations to board,



corporate and government guests - ensuring invitation lists are collated, distributed and compiled in a strategic and timely manner, and ensuring sufficient briefings to relevant parties.
- Identify and implement improvements to administrative systems and clarity of office processes to increase efficiency and consistency.
- In collaboration with QSO’s active Social Committee, organise and help to deliver employee acknowledgement and occasional social events.
- Maintain central registers and administer relevant reminders, notifications and reports in consultation with the CFO and other SLT members, including contract, asset, mail and policy registers.

To be successful in this role, you will bring:
- Experience in providing office and secretarial support
- Ability to schedule own work independently and meet deadlines
- Ability to manage multiple tasks and emergent situations within conflicting deadlines
- High level of attention to detail and organisation
- Well-developed computer literacy skills
- Ability to maintain a high degree of discretion and exercise sound judgement and problem-solving ability in dealing with sensitive and confidential matters
- Ability to compile high-level reports for both internal and external purposes
- Ability to communicate and collaborate courteously, confidentially and effectively with people at all levels of the organisation and with our customers and stakeholders

Additional experience that would be valued includes:




- An understanding of government relations including protocols for high level government stakeholders
- Experience working in the Arts industry with knowledge of the not-for-profit sector is desirable
- The ability to contribute ideas for the improvement of work processes and the work environment

About QSO

Queensland Symphony Orchestra is sought out and admired for the refreshingly real, Queensland touch we bring to Australia’s arts and entertainment sector. Driven by a team of professional, passionate and talented individuals, we work hard both on and off the stage, to create extraordinary experiences that bring people together. Working to consistently deliver quality and value every time, we create unique bonds with our audiences, partners and supporters, building long lasting connections.

As one of the largest performing arts companies in Queensland and the state’s only professional symphony orchestra, we play a vital role in Queensland’s cultural community. Our community and education programs provide entertaining, inspiring and educational experiences for children, students, and regional and remote communities across Queensland, setting a shining example that the orchestra is truly for everyone.

What we offer

- The opportunity to join an accomplished organisation in the not-for-profit sector and contribute to the performing arts in Queensland from behind the scenes.
- A professional and collaborative team workplace, passionate about music and sharing music with all of Queensland.

Please apply via the SEEK website by 9am Monday 26th October 2026. Applications should include:
- An up to date CV (including contact details for two references).
- A brief cover letter outlining your interest in the opportunity.

Applications will be considered as they are received, however applicants may not be contacted or interviewed prior to the advertised closing date. Unsolicited recruitment agency CVs will not be accepted.

📌 Executive Assistant (Brisbane)
🏢 Queensland Symphony Orchestra
📍 Brisbane