Company/Job Overall

· OSS Maritime Group is an Australia-based, multinational leading provider of logistics & marine services with an excellent global trading record of over 30 years.

· Due to continued business growth, we are seeking an experienced and proactive Marine Administration Team Leader to lead a small team of 5 - 10 people. The ideal candidate will have a sound understanding of the marine industry, practical experience, and proven leadership and stakeholder management skills.

· The role combines procurement management, marine operational coordination, team leadership and external stakeholder engagement. The successful candidate must be comfortable taking responsibility for the team’s performance and building strong, long-term relationships across the marine industry.

Job Purpose

· Reduce procurement costs and improve purchasing efficiency.

· Develop and maintain pricing systems and procurement strategies across domestic and international markets.

· Lead, manage and develop the Procurement/Logistics team

· Enhance existing purchasing channels and establish new supplier relationships.

· Improve inventory management, operational efficiency and service delivery.

· Build and maintain effective relationships with key industry stakeholders to support the company’s continued growth.

Job Responsibility

- Source, cost & purchase vessel parts, equipment, services and other marine-related requirements, ensuring competitive pricing and quality.
- Manage the practical implementation of marine projects and warehouse operations, including coordinating subcontractors,



assisting with crane load testing, supporting bunkering operations, and arranging the fabrication of equipment such as pilot ladders.
- Ensure goods and services are delivered on time and in accordance with agreed schedules.
- Maintain professional, positive relationships with customers and suppliers through email, face-to-face and over the phone.
- Develop and maintain strong working relationships with ship captains, ship owners, shipping agents, marine technicians, the AMSA, terminal operators and other relevant industry stakeholders.
- Lead, supervise and motivate a team of 5 – 10 people, ensuring efficient workflows, accountability and the achievement of company objectives.
- Assist with the recruitment of junior members in the Procurement team.
- Negotiate prices, contractual terms and service arrangements with suppliers to achieve favorable commercial outcomes.
- Identify suitable new suppliers, evaluate their capabilities and establish sustainable, long-term business relationships.
- Oversee inventory control, stocktake activities and stock accuracy to support efficient warehouse operations.
- Manage and resolve customer claims.
- Authorise supplier invoices.
- Monitor, maintain and update accurate pricing,



supplier and procurement data within the company’s purchasing system.
- Prepare and submit daily and weekly reports.
- Provide support outside standard business hours when reasonably required to meet operational demands. The role’s remuneration package will reflect its operational responsibilities.

Requirements

- A minimum of 2 year experience in a similar role in the Marine Industry.
- Relevant marine qualifications or practical marine industry experience.
- Demonstrated leadership capability, with the ability to supervise, develop and motivate a team.
- Excellent written and spoken English communication skills.
- Advanced in Microsoft Office Suite (e.g. Word, Excel etc…).
- Solid procurement, negotiation, organisational and problem-solving skills.
- The ability to speak Mandarin Chinese is a must.

Job Capabilities

· Can-do spirit

· Leadership and accountability

· Self-motivated

· Result-oriented attitude

· Willingness to learn

· Effective communication

· Relationship building

Work Rights & Eligibility

· - This position is based in Australia, and applicants must currently reside in Australia.

· - Applicants who are not Australian citizens or permanent residents are required to provide details of their current Australian visa, including:

· - Visa type/subclass

· - Visa expiry date

· - Any relevant work restrictions or conditions

Interested applicants are expected to send a resume with a cover letter to [email protected].

Pay: $100,000.00 per year

Work Location: In person

📌 Marine Administration Team Leader (Footscray)
🏢 OSS Maritime Group
📍 Footscray