Position Overview – Starting February 2027

We are seeking a highly organised, reliable and proactive Office Manager / Accounts / Payroll / Personal Assistant to join our team on a maternity leave contract.

This is a varied and hands-on role covering office management, accounts payable, accounts receivable, payroll and personal assistant duties. The successful candidate must have proven MYOB experience and be confident managing day-to-day financial and administrative functions with minimal supervision.

Key Responsibilities

Office Management & Administration

- Manage the day-to-day operations of the office.

- Coordinate office supplies, equipment, maintenance and general office requirements.

- Manage incoming calls, emails and correspondence.

- Maintain accurate electronic and physical filing systems.

- Coordinate meetings, appointments and office requirements.

- Liaise with suppliers, contractors, clients and external contacts.

- Provide general administrative support to the business.

Accounts Payable

- Process and enter supplier invoices using MYOB.

- Check invoices for accuracy, coding and approval.

- Prepare and process supplier payments.

- Reconcile supplier statements.

- Follow up and resolve invoice discrepancies.

- Maintain accurate accounts payable records.

- Respond to supplier enquiries.

Accounts Receivable

- Prepare and issue customer invoices and statements using MYOB.

- Allocate and reconcile customer payments.

- Monitor outstanding accounts and follow up overdue invoices.

- Reconcile customer accounts and resolve discrepancies.

- Maintain accurate debtor records.

- Liaise with customers regarding account and payment enquiries.

Payroll

- Process weekly/fortnightly/monthly payroll using MYOB.

- Maintain accurate employee payroll records.

- Process timesheets, leave and employee adjustments.

- Calculate wages, overtime,



allowances and deductions as required.

- Process payroll tax, superannuation and other statutory obligations as applicable.

- Prepare and submit STP (Single Touch Payroll) reporting.

- Manage employee payroll queries.

- Maintain confidentiality of employee remuneration and personal information.

- Assist with end-of-year payroll requirements and reporting.

Personal Assistant Support

- Provide administrative and organisational support to management.

- Manage calendars, appointments and meetings.

- Coordinate travel and accommodation where required.

- Prepare correspondence, documents and reports.

- Manage confidential business information with discretion.

- Follow up action items, deadlines and commitments.

- Assist with business and personal tasks as required.

Essential Skills & Experience The successful candidate must have:

- Robust hands-on experience using MYOB.

- Previous experience processing payroll using MYOB.

- Experience with accounts payable and accounts receivable.

- Experience with invoicing, payments and reconciliations.

- Experience with STP and payroll reporting.

- Previous office administration or office management experience.

- Excellent attention to detail and accuracy.

- Strong organisational and time-management skills.

- Excellent written and verbal communication skills.

- Strong Microsoft Office skills, particularly Outlook and Excel.

- Ability to work independently and manage competing priorities.

- High level of professionalism, confidentiality and discretion.

Ideal Candidate

We are looking for an experienced all-rounder who can confidently step into the role and take responsibility for the smooth running of the office, MYOB accounts, payroll, accounts payable and receivable, and PA support.

The successful candidate will be reliable, organised, trustworthy, proactive, and detail-oriented, with the ability to work autonomously and hit the ground running.

📌 Maternity Leave Contract – Office Manager / Accounts / Payroll / P.A. (Stapylton)
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📍 Stapylton