WE’RE HIRING

Office Administrator / HVAC Service Coordinator

Uniflow Services | Wangara, Western Australia

Uniflow Services is a growing Perth-based air-conditioning company specialising in HVAC design, installation, repairs and maintenance. We are seeking a capable, organised and confident Office Administrator / HVAC Service Coordinator to join our team in Wangara.

We are looking for someone who combines strong administrative skills with technical understanding, particularly the ability to read and interpret HVAC layouts, architectural plans and civil drawings. The successful candidate will play an key role in coordinating jobs, communicating with clients and supporting our installation and service teams.

About the Role

Working closely with management, customers, builders, suppliers and technicians, you will help coordinate daily office operations and ensure jobs are organised and communicated effectively.

Key Responsibilities

Office Administration and Communication

- Answer incoming calls and respond to customer enquiries professionally.
- Manage emails, correspondence and customer communications.
- Liaise confidently with builders, clients, suppliers and technicians.
- Schedule service appointments and coordinate installation jobs.
- Prepare quotations, invoices, work orders and other documents.
- Follow up on quotations, outstanding invoices and customer requests.
- Maintain accurate customer records, job files and warranty documentation.
- Assist with Xero, accounts administration and general office duties.

HVAC Drawings and Project Coordination





- Read and interpret HVAC drawings, air-conditioning layouts and equipment schedules.
- Understand architectural and civil drawings relevant to air-conditioning installations.
- Identify proposed indoor and outdoor unit locations, controller positions and other installation details from plans.
- Assist with reviewing plans and coordinating HVAC requirements with builders and project teams.
- Communicate drawing details and job requirements clearly to technicians and installers.
- Assist with material ordering, supplier coordination and project documentation.
- Help ensure jobs are properly scheduled and the required information is available before installation.

About You To be successful in this role, you will have:
- Strong verbal and written communication skills.
- Confidence communicating with customers and trade professionals over the phone and by email.
- The ability to read and understand HVAC drawings and air-conditioning layouts.
- An understanding of civil, architectural or construction drawings.
- Excellent organisational skills and attention to detail.
- Good computer skills, including Microsoft Office.
- The ability to manage multiple tasks and prioritise deadlines.
- A qualified,



proactive and reliable attitude.
- The ability to work independently and as part of a team.

Preferred Experience

- Previous experience in HVAC, construction, electrical, plumbing or a related industry.
- Experience with Xero, job scheduling, quotations and invoicing.
- Familiarity with HVAC design software or CAD drawings.
- Experience coordinating service technicians, installers or building projects.

What We Offer
- An opportunity to join a growing Perth HVAC business.
- A supportive and professional working environment.
- Training and guidance on company systems and procedures.
- Exposure to HVAC design, installation and service operations.
- Opportunities to develop technical and coordination skills.
- Potential for a long-term role within the business.

Position Details
- Job Title: Office Administrator / HVAC Service Coordinator
- Location: Wangara, WA
- Employment Type: Full-time or part-time or Casual, negotiable
- Working Days: Monday to Friday

How to Apply

If you have strong administrative and communication skills, can interpret HVAC and construction drawings, and are looking for an opportunity to grow with a developing business, we encourage you to apply.

Please email your resume and a brief introduction outlining your relevant experience, drawing interpretation skills and availability.

Email: [email protected]

Phone: 08 6285 5596

Uniflow Services

HVAC Design, Installation, Repair & Service

Pay: $26.44 – $33.05 per hour

Work Location: In person

📌 Office Administrator (Wangara)
🏢 Uniflow Services
📍 Wangara