Part-Time Administration Coordinator | Architecture Practice

Our client is an established architecture practice with a strong portfolio of projects across a range of sectors. They are now seeking an experienced and proactive Administration Coordinator to join their team on a part-time basis.

This is a varied role combining senior-level support and general office coordination. You will play an important role in keeping the studio organised and supporting the team across projects and day-to-day operations.

- Provide administrative and diary support to senior leadership.
- Coordinate meetings, appointments and changing schedules.
- Prepare meeting materials, documentation and follow-up actions.
- Assist with correspondence and general communication.
- Prepare, format and issue reports, proposals and submissions.
- Maintain accurate project files, records and documentation.
- Provide administrative support to the team throughout the project lifecycle.




- Assist with the preparation and organisation of project documentation.
- Manage incoming calls and general enquiries.
- Coordinate office supplies, stationery and day-to-day studio requirements.
- Assist with onboarding administration and wider business support.
- Organise internal meetings, team events and office activities.

Skills & Experience

- 4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.
- Experience within architecture, design, property, construction or professional services will be highly regarded.
- Solid organisational and time management skills.
- Ability to manage multiple priorities and deadlines effectively.
- Excellent attention to detail and a high level of accuracy.

#74417: Administration Coordinator - Emily Lodola

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📌 Administrative Coordinator (Sydney)
🏢 Bespoke Careers
📍 Sydney