Position Overview

We are seeking a detail-oriented and proactive Finance Casual to support the financial operations of our growing NDIS business during a maternity leave period (with possibility to extend). This role is responsible for invoicing, debtor management, accounts receivable and payable functions, and maintaining accurate financial records.

The ideal candidate will have experience in the NDIS sector and a robust understanding of invoicing requirements, compliance standards, and participant funding processes.

Key Responsibilities

NDIS Invoicing
Prepare and issue accurate NDIS invoices in line with service agreements and NDIS price guides
Ensure compliance with NDIS billing requirements and funding categories
Amend invoices where required following participant or plan manager queries
Process claims via relevant NDIS portals and systems

Accounts Receivable & Debtors
Monitor outstanding invoices and aged receivables
Follow up overdue accounts professionally and promptly
Liaise with participants, plan managers, and support coordinators regarding payment queries
Reconcile payments and allocate receipts accurately
Maintain accurate debtor records

Accounts Payable
Process supplier invoices in a timely manner
Verify coding and approval of expenses
Schedule and process payments




Maintain supplier records and resolve discrepancies

Financial Administration
Monitor and manage the finance/accounts email inbox
Track and follow up outstanding receipts and documentation
Maintain organised digital and physical filing systems
Support month-end processes

Reporting
Prepare basic financial reports including:
Aged receivables
Revenue summaries
Expense tracking
Assist with reconciliation and data preparation for external accountants or BAS reporting

Key Skills & Experience
Previous experience in a finance, accounts, or bookkeeping role
Experience working within an NDIS-registered provider (highly desirable)
Solid understanding of:
NDIS invoicing and funding categoriesAccounts receivable and payable processesDebtor management
High attention to detail and accuracy
Robust written and verbal communication skills
Ability to manage competing priorities and meet deadlines
Proficiency in accounting software (e.g., Xero, MYOB) and Microsoft Excel

Personal Attributes
Professional and confident when following up payments
Organised and process-driven
Proactive problem solver
Ethical and trustworthy
Team-oriented with the ability to work independently

📌 Finance Assistant Gold Coast
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📍 Gold Coast