Ready to take control of the chaos and build a career?

We welcome applicants who are reliable, highly motivated and eager to learn. If you turn up on time, follow through and love keeping things organised, we’ll help you develop the skills to grow in this role.

About the role

Scheduling is the main focus of this role, supported by contract administration and exceptional customer service. This is an office-based position working in-house with the team. You will manage day-to-day scheduling across two companies.

Key responsibilities
Maintain an accurate, practical schedule across two companies
Coordinating tasks
Tracking tasks
Creating folders
Ensure required approvals, purchase orders, materials and access arrangements are in place before work starts
Prepare and collect safety documents
Adjust schedules when weather, delays or job requirements change, and promptly communicate updates
Call clients to confirm dates, explain what to expect and discuss access requirements
Keep everyone informed when things change




Track job progress and confirm completion so the next stage can be arranged

About you
Experience coordinating schedules in construction, trades or a similar busy environment
Exceptional customer service and phone manner
Robust organisation and attention to detail
Ability to manage competing priorities and think ahead
Reliable follow-through—you confirm arrangements and close the loop
Initiative to identify scheduling gaps, chase answers and raise issues early
Confidence using job management systems
A practical, friendly approach and a positive sense of humour
A varied coordination role across two growing businesses
Support from an established team and training in systems
The prospect to improve how we schedule and communicate

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📌 Administartion/scheduler Toowoomba Regional
🏢 Rubiks Roofing
📍 Toowoomba Regional