We are looking for a Practice Administrator and Bookkeeper to keep the practice running smoothly so our Managing Director can spend more time providing advice to clients. The role starts at three days a week (22.8 hours), on site in Ballarat, with a clear pathway to full time as the practice grows.

Key responsibilities
Manage the practice inboxes and mail, and keep client files and records current across all systems
Manage the Managing Director's diary, meetings and follow ups
Keep our clients engaged and using TaxDome, our client portal and communication hub
Support client onboarding, from ID checks through to set up in TaxDome
Maintain client Xero files, including reconciliations, payables, receivables and payroll
Support the preparation of BAS and IAS for review and lodgement
Monitor ASIC annual review dates and lodgement deadlines using CAS 360
Spot better ways of doing things and help us improve our processes

About you
Certificate IV in Accounting and Bookkeeping or higher
Strong Xero skills, with Xero Advisor certification or the ability to obtain it within three months
Experience preparing BAS and IAS, including GST and PAYG reconciliations
Solid administration skills across inbox, diary and file management
The ability to work autonomously,



manage competing deadlines and take initiative
Clear, friendly communication and a can do attitude
High attention to detail and a commitment to confidentiality
Experience in an accounting practice, or with TaxDome, BGL, CAS 360, Dext or payroll, will be well regarded

About us

Maze Advisory Co is a small, boutique accounting and advisory firm based in Ballarat. We partner with small to medium businesses and family groups, from early growth through to succession and business exits. Our clients are on fixed fees and deal directly with our principals. No hand-offs, and no surprise invoices for picking up the phone. Our clients come from a wide mix of industries right across Australia, so the work is varied and no two days look the same. We don't do timesheets. We just deliver great accounting support.

A genuine role in a growing practice, working directly alongside the principals

Three days a week to start, with a pathway to full time

No timesheets or six minute units

Wide-ranging work across a wide mix of industries

A contemporary practice built on Xero and TaxDome

A supportive, straight-talking team where your ideas are heard
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📌 Practice Administrator And Bookkeeper Ballarat
🏢 Maze Advisory
📍 Ballarat