AllCert is seeking an experienced Executive Assistant to support the Director.
The office is small, so the role covers more than diary and correspondence.Key responsibilitiesManaging the Director's diary, appointments, site visits and travelManaging the Director's inbox and flagging what he needs to deal with himselfDrafting letters, emails and reports for the Director to approvePreparing fee proposals and engagement letters from his instructions, and following up on acceptanceArranging meetings, preparing the papers beforehand and following up afterwardsKeeping project files, registers and records up to dateFollowing up outstanding documentation from clients, consultants and councilsAssisting with invoicing and general office administrationAbout youSeveral years as an Executive Assistant, Personal Assistant or senior administrator to a director, partner or principalDiscretion and ability to handle commercial, client and staff informationStrong written English,



as correspondence you draft goes out over the Director's nameAccurate work and good attention to detailAble to sort out your own priorities and get on with itMicrosoft Office, including Outlook and ExcelExperience in building certification, construction, engineering, legal or another skilled practice is an advantageAbout usAllCert is a building certification and building code consultancy based at Rhodes.
We issue Construction Certificates, Complying Development Certificates and Occupation Certificates, and prepare BCA, accessibility and fire safety reports.
Our clients are builders, developers and architects, and we work on retail, industrial, residential and healthcare projects across New South Wales.Salary based on experience, discussed at interviewA full time permanent position based at our Rhodes office, close to Rhodes stationWorking directly with the DirectorA small office rather than a large corporate team
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📌 Executive Assistant (Sydney)
🏢 AllCert Pty
📍 Sydney