Excellent events don't happen by accident.
They happen because someone owned every detail, from the first client enquiry to the last chair stacked at pack down.Greenhouse is looking for an Events Coordinator to be that person.About GreenhouseGreenhouse is building one of Australia's leading destinations for climate innovation, collaboration and impact.
We bring together founders, investors, corporates, industry leaders and global delegations through curated experiences, strategic partnerships and a growing ecosystem focused on meaningful change.About the RoleReporting to our Events & Business Development Lead, you'll own the coordination and delivery of a varied calendar of events.
These include workshops, forums, partner activations, flagship events and client-hosted events in our spaces.This is a hands-on, client-facing role.
You'll manage each client from their first enquiry through planning and on-the-day delivery, then follow up after the event.
On event days, you're the person on site that the client, speakers and suppliers turn to.What You'll DoClient Management and Event DeliveryManaging client events end to end, from enquiry and quoting through to delivery and post-event follow-upBeing the client's key contact on the day and on site for the whole event, including bump-in and bump-outPlanning and running our events calendar, including run sheets, timelines, guest lists and registrationsPreparing, setting up and resetting event spaces.
This includes moving furniture and equipment and managing pack down, so every space is left ready for what comes next.Suppliers and LogisticsCoordinating and briefing suppliers,



including catering, AV, venues and equipment providersBuilding relationships with trusted suppliers over timeCommercial and AdminIssuing quotes and managing deposits, invoices and supplier costsManaging registrations, attendee communications and records in HubSpot or other event platformsTracking and reporting on attendance, engagement, partner outcomes and revenue contributionGathering feedback after events and using it to make the next one betterWhat You Should Know Before ApplyingEvents don't run to a 9 to 5 schedule, and this role won't either.
Depending on client needs, you'll sometimes start early, finish late or work outside standard hours to make sure an event succeeds.The role is also physical.
Setting up rooms, moving furniture and packing down are all part of the job.Event casuals will support you on delivery.
But responsibility for making each event happen sits with you, so this role suits someone who takes real ownership and finds satisfaction in seeing an event through from start to finish.What We're Looking ForYou're organised, practical and calm under pressure.
You enjoy looking after people,



and you're happy to roll up your sleeves when that's what gets the job done.You'll likely bring:1–3 years' experience in events, hospitality, operations or a similar coordination roleStrong organisational skills and attention to detailA hands‐on, "no task too small" mindsetConfidence dealing with clients and a range of other stakeholdersThe ability to juggle multiple priorities and meet deadlinesA proactive approach and comfort in a fast‐paced environmentFamiliarity with basic AV set‐up and assistanceIt would be great (but isn't essential) if you have:Experience with HubSpot, Eventbrite or similar platformsExposure to quoting, invoicing or budget trackingWhy Join Us?
Real ownership of events, and the chance to see the impact of your workA purpose‐led organisation at the centre of Australia's climate innovation ecosystemA broad mix of events, from intimate workshops to flagship activationsExperience across client management, supplier coordination and event commercialsIf you love the buzz of event day, take pride in getting the details right and want a role where you can make it your own, we'd love to hear from you.We believe our strength comes from the diversity of our people.
We are committed to creating an inclusive environment where everyone feels valued, respected and supported to do their best work.
We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and people from all backgrounds and life experiences.We acknowledge the Traditional Owners of the lands on which we work and pay our respects to Elders past and present.
#J-*****-Ljbffr

📌 Events Coordinator (Sydney)
🏢 Rippling
📍 Sydney