Job Description
This is a 6-month contract position with the potential for extension or conversion to a full-time role based on performance and business needs
This role offers a strong opportunity to gain exposure to a fast-paced, high-growth recruiting environment and make a meaningful impact from day one
As a Recruiting Coordinator at CHAOS, you'll be a key player in driving our growth and expansion
Your role is vital in shaping the future success of our company, from managing daily recruitment activities to fostering positive candidate relationships throughout the entire process
You will be instrumental in creating a lasting impression on prospective candidates, setting the tone for their journey with us!
In this role, you'll report into our Recruiting Operations Manager and regularly partner with Recruiters and hiring teams to support the rapid development of our dynamic team
Your responsibilities encompass overseeing all aspects of the employee lifecycle, from interview scheduling, related logistics, and onboarding activities
Beyond that, you'll actively contribute to identifying opportunities for enhanced efficiency & improvements while exercising creativity and innovation toward making our experiences top-notch
Your primary objective will be to ensure an outstanding candidate & employee experience, making you an indispensable partner in guiding candidates seamlessly through our recruitment process and into their exciting career journey at CHAOS




Coordinate major aspects of the employee lifecycle from interview scheduling requests for candidates to executing onboarding tasks to assisting with current hire orientations
Serve as a main point of contact with interview candidates, ensuring timely communication with them via phone, text, and email, ensuring a positive and informative experience
Use (and identify where gaps exist) software tools to manage candidate logistics throughout the recruiting process such as booking travel & lodging accommodations, troubleshooting through last-minute scheduling changes, and facilitating onsite interview operations
Liaise with hiring teams to ensure timely interview attendance, collect feedback and relay next steps for candidates while keeping hiring managers up to date on candidate statuses & recruiting process
Manage logistics of the onsite interview process for candidates including: scheduling, facilitating tours, setting up conference rooms, ensuring interviewer attendance, and troubleshooting last-minute schedule changes
Identify opportunities for process and system improvements, addressing bottlenecks and enhancing scheduling efficiency
Cultivate strong relationships with key stakeholders, including hiring teams, Operations and IT team members




Participate in projects to support the recruiting function
Work full-time onsite out of our office in Los Angeles (Hawthorne), California
Benefits
Generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses
Free daily lunch, 'No meeting Fridays', unlimited PTO (for exempt employees), casual dress code
Life, FSA, HSA, 401k (+ Company match), and more
Medical, dental and vision benefits will be 100% paid for by the company
Ability to connect and relate to a wide range of people, personalities, and values
Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency
2+ years of experience in an administrative role with high-volume scheduling; preferably in a rapid-paced environment
Ability to thrive in a constantly evolving environment with shifting priorities
Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process
Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week
Process-oriented mindset with a passion for process improvement, efficiency and organization
Bachelor's degree
Experience using ATS applications; Greenhouse experience is highly preferred
Experience scheduling within Microsoft Outlook
Familiarity with Slack
Interest in the Tech Recruiting/Talent Acquisition/People Operations function as a career path
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📌 Recruiting Coordinator (Contract) (Melbourne)
🏢 Chaos Industries
📍 Melbourne