Job Description
How does this Position contribute to our Community?
The People and Prosperity Trainee provides administrative support to the People & Prosperity functions of Council.
The role contributes to the delivery of human resources creating a positive employee experience by assisting with recruitment, onboarding, training, records management and workforce administration activities.
What does this Position do?
The role is designed to develop practical workplace skills and knowledge in human resources, administration and local government operations.
Assists with day-to-day administrative tasks that support People & Culture activities
Supports employee lifecycle processes, including recruitment, onboarding and training administration
Maintains employee records, systems and documentation under supervision
Provides administrative support to the People & Culture team and assists with the preparation of workforce information and reports
Develops knowledge and skills through workplace learning, mentoring and formal study
Key Responsibilities
Human Resources Administration
Assist with administrative tasks across the employee lifecycle
Prepare standard HR documents, letters and forms under guidance
Maintain employee records and HR systems accurately
Learn and follow records management, privacy and governance requirements
Recruitment & Onboarding Support
Assist with recruitment administration, including:
Posting job advertisements
Organising applications
Scheduling interviews
Help prepare onboarding materials, including:
Induction documentation
New starter information packs
Assist with collecting and monitoring pre-employment documentation and checks.
Training & Development Administration
Assist with organising training bookings and course registrations
Maintain training records and update compliance registers
Support the implementation of training and development activities
Assist with tracking attendance, certifications and mandatory training requirements
Financial & Procurement Administration
Assist with raising purchase orders and processing invoices.




Maintain records relating to training and HR expenditure.
Support budget administration activities and record keeping.
Employee Services & Coordination
Assist with coordinating employee resources, including:
Uniforms
ID cards and photographs
System access requests
Support employee recognition, milestone tracking and staff communications.
Assist with wellbeing and employee engagement initiatives.
Records & Compliance
Maintain employee records in accordance with Council requirements.
Assist with filing and record keeping in line with:
State Records Act requirements
Council policies and procedures
Support compliance activities, audits and reporting requirements.
Support to Leadership and Projects
Provide administrative support to the Supervisor People and Customer Experience and General Manager People & Prosperity.
Key responsibilities:
Follow safe work procedures and use equipment correctly
Report hazards, incidents, and near misses promptly
Participate in WHS training and consultation activities
Any other duties within the scope of the role as reasonably directed.
Essential Qualifications, Experience, Knowledge & Skills
Completion of Year 12 or equivalent, or currently undertaking relevant studies (desirable).
Interest in Human Resources, Business Administration, Customer Service or a related field.
Willingness to learn and develop skills in Human Resources and workforce administration.
Good attention to detail and ability to maintain accurate records and information.
High computer skills, including Microsoft Office applications.
Ability to follow instructions, policies and procedures.
Ability to maintain confidentiality and handle sensitive information appropriately.




Effective verbal and written communication skills.
Positive organisational skills and the ability to manage tasks and deadlines with support.
Positive attitude, reliability and commitment to learning.
Highly regarded but not essential Qualifications, Experience, Knowledge & Skills
Experience in administration
Understanding of local government or public sector environments.
Interest in developing a career in Human Resources, People & Culture, workforce planning or organisational development.
Key performance indicators
Learning & Development
Successfully progresses through the traineeship program and demonstrates ongoing skill development.
Administration Accuracy
HR, recruitment, training and workforce administration tasks completed accurately and within agreed timeframes.
Records & Compliance
Employee records and documentation maintained in accordance with Council policies and legislative requirements.
Customer & Team Support
Provides professional, responsive and reliable support to employees, managers and the People & Culture team.
Workplace Contribution
Demonstrates initiative, reliability, professionalism and a positive contribution to team and organisational objectives.
Using the position description as a guide, your application should be addressed to Theressa Pitt, General Manager People and Prosperity and include, a brief cover letter addressing the key criteria of the position and your most recent resume including details of at least three employment referees.
If you would like to learn more, please reach out to our People and Culture team at or by telephone .
Applications will be assessed throughout the recruitment process and the opportunity to apply closes 5:00pm Friday 7th of August ****.
The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace
*Junior rates apply: 17 years old and under 62% ($***** per hour), 18 years old is 72% ($*****), 19 years old is 82% ($***** per hour) and 20 years old is 92% ($***** per hour) of hourly rate listed.

📌 People And Prosperity Trainee (Port Lincoln)
🏢 City of Port Lincoln
📍 Port Lincoln