Rapid Solutions has spent more than 25 years building a reputation as Australia's specialist insurer for property services businesses, pest and weed control, building inspections, handyman and cleaning services, and more.
We know our clients' industries inside out, and that depth of knowledge is what sets us apart from the generalist market.
Rapid Solutions operates as part of Pacific International Insurance, a cross-Tasman company with more than 20 years of underwriting experience and a diverse portfolio of specialist insurance brands.
You'll be joining a tight-knit, expert team where your contribution is visible, valued, and directly connected to outcomes for real businesses and the people who run them.
The Role
This is a front-line operational role, the engine room of the Rapid team's day-to-day client experience.
Reporting to the Operations Manager, you'll be the first point of contact for our customers and brokers, managing a high volume of inbound and outbound calls, email correspondence, and data entry with accuracy and care focused on claims and new business.
If you genuinely enjoy talking to people, thrive in a structured environment, and take pride in keeping things organised and moving, this role will suit you well.
A Typical Day Looks Like:
Managing inbound calls from policyholders and brokers, answering queries, directing to the right team member, and ensuring every caller has a positive experience
Making outbound calls to follow up on customer matters and support the wider team
Inbox management, triaging, responding to, and actioning emails in a timely and skilled manner
Accurate data entry into our claims and policy systems
Supporting the broader Rapid team with administrative tasks as needed




We'd love to hear from you if you
Genuinely enjoy talking to customers and stakeholders, the role moves quickly between phones, data entry and inbox management, and you'll need to be comfortable switching gears throughout the day
Are exceptionally organised and manage your time with discipline, youknow what's on your plate and nothing falls through the cracks
Communicate clearly and professionally, both verbally and in writing
Pick up systems and processes quickly and have a solid level of digital literacy
Handle sensitive and confidential information with discretion
Work well both independently and as part of a close-knit team
Bring attention to detail and a solutions mindset to every task
Advantageous, but not essential
Exposure to an insurance or financial services environment
Previous experience in an administration, customer service, or call centre role
Completed or enrolled in a Certificate III in Business Administration or similar
Why Rapid Solutions
You won't be a number here.
Rapid is a specialist business with a small, experienced team — which means you'll learn quickly, build genuine expertise, and have real visibility into how an insurance operation works end-to-end.
That's a different proposition to a large insurer where you're working one narrow function in isolation.
Beyond that, we offer:
Secure on-site parking in Newcastle CBD
Competitive remuneration and variable rewards
A Wellbeing Program including EAP services and annual wellbeing reimbursement
Reward and recognition program with monetary rewards and additional leave
A culture grounded in our values: Tenacity, Relationships, Focus, Discipline, and Resilience
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📌 Administration Support Officer (New South Wales)
🏢 Rapid Solutions
📍 New South Wales