Job Description
Talent Acquisition Operations Specialist: Australia Onboarding n
Talent Acquisition Operations Specialist: Australia Onboarding
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Location: Melbourne, Australia
n Experience: 4 to 5 years
n Job Type: Permanent
About the Role n
We are looking for an experienced Talent Acquisition Operations professional to manage end-to-end onboarding operations for our Australia portfolio. You will own the candidate onboarding journey from offer acceptance to Day 1 readiness, ensuring every step meets Australian employment law, documentation, and compliance requirements. You will work closely with business stakeholders, clients, and internal teams to deliver a smooth, timely, and compliant onboarding experience.
Key Responsibilities n
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Manage day-to-day operational activities for the Australia onboarding portfolio, from offer release through to joining.
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Coordinate pre-employment documentation and checks, including right-to-work verification, identity checks, police checks, and role-specific clearances.
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Prepare and issue employment contracts and onboarding packs aligned to Australian requirements (e.g. Tax File Number declaration, superannuation choice, Fair Work Information Statement).
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Partner with internal teams, clients, and external vendors (background verification providers, payroll, HR, IT) to drive timely deliverables.
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Ensure process compliance, governance, and adherence to agreed SLAs and quality standards.
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Maintain accurate candidate records and trackers, and ensure data handling aligns with Australian privacy obligations.
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Identify operational risks, delays, and compliance gaps,



and proactively drive resolutions.
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Prepare regular MIS and reports on onboarding status, turnaround times, and drop-off trends for stakeholders.
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Support process improvement, automation, and transformation initiatives to improve candidate experience and efficiency.
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Required Skills and Experience n
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4 to 5 years of experience in Talent Acquisition Operations or HR Operations, with strong specialization in
Australia onboarding
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Sound knowledge of Australian employment laws and onboarding documentation, including the Fair Work Act, National Employment Standards, contemporary awards, superannuation, and visa/work rights checks.
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Proven ability to work independently and manage end-to-end processes with minimal supervision.
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Excellent communication and stakeholder management skills, with confidence in handling client and business interactions.
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Strong analytical and problem-solving abilities, with attention to detail.
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Experience in high-volume, compliance-driven environments is preferred.
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Ability to manage multiple priorities while maintaining quality and meeting turnaround timelines.
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Proficiency with ATS/HRIS platforms and MS Excel for tracking and reporting.
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Good to Have n
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Experience supporting onboarding for IT, BFSI, or professional services clients.
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Exposure to process improvement methodologies or workflow automation tools.
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Experience working with offshore or global delivery teams.
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Qualifications n
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Bachelor's degree in Human Resources, Business Administration, or a related field.
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HR certification is an advantage.
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📌 Talent Acquisition Operations Specialist: Australia Onboarding (Melbourne)
🏢 The HR Ally
📍 Melbourne