Job Description
Position: Office Coordinator
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Location: Melbourne
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At TMX Transform, we partner with some of the world's leading brands to transform supply chains and deliver operational excellence. We're looking for an energetic, highly organised, and people-focused Office Coordinator to join our Melbourne office.
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This role with help shape the employee and client experience, create a welcoming and high-performing workplace environment and keep our operations running smoothly. If you thrive in a fast-paced environment, this could be the role for you!
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Key responsibilities:
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Office Coordination:
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Oversee day-to-day office operations and ensure smooth functioning of administrative processes.
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Maintain office supplies inventory, anticipate needs, and reorder supplies as necessary.
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Coordinate office maintenance and repairs, liaising with vendors and service providers such as cleaners.
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Oversee the company merchandise, maintaining stock levels and being the point of contact for all staff orders.
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Provide support with employee laptop set up, onboarding to ensure a smooth experience for employees.
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Team support:
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Provide administrative support to the leadership team, including assistance with C-Suite expense management.
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Act as a key support point for the broader Melbourne team, helping keep operations organised and connected.
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Take ownership of welcoming clients,



while maintaining meeting space at all times.
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Event Coordination:
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Plan and organise company events, meetings, catering arrangements, and logistics.
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Assist in coordinating team-building activities and special events to foster a positive work environment.
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Financial Administration:
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Assist in monitoring budgets for office expenses, ensuring adherence to financial guidelines.
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Support with the administration of our project management systems and consolidation.
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Qualifications:
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Previous experience in an office manager or similar role would be desired.
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Proficiency in Microsoft Office Suite
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Strong organisational and time management skills, with the ability to prioritise tasks effectively.
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Excellent interpersonal and communication skills, both written and verbal.
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Behaviours/Key Attributes:
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Strong communication skills, with a collaborative and approachable style.
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Excellent organisational and multitasking abilities. Strong written and verbal communication skills.
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Proactive, can-do attitude with willingness to learn.
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Robust at building ongoing stakeholder relationships with an extroverted nature, not afraid to approach new people
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Flexibility and adaptability to changing priorities and deadlines.
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📌 Office Coordinator (Melbourne)
🏢 TMX
📍 Melbourne