Job Description
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Job Title:
Office and Administration Manager
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Reports to:
Chief Executive Officer
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Location:
Sydney
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Employment Type:
Part Time (3 days) Monday-Wednesday in the office
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About Us
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Workplace Giving Australia strives to make giving part of everyday life in Australia and Recent Zealand. As such we are a leading provider of solutions and services to enable and drive giving in the workplace including workplace giving services, foundation accounts, and corporate grants services.
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Position Overview
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We are looking for a highly organised and detail-oriented Office and Administration Manager to oversee the day-to-day administrative operations of our office. This role ensures the smooth running of the office, supports the CEO and contributes to the overall efficiency of the organisation.
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Key Responsibilities and Duties
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• Manage and oversee daily office operations to ensure organisational efficiency.
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• Develop and implement office policies, procedures, and systems to improve operational effectiveness.
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• Coordinate facility management, including office maintenance, supplies, equipment, and vendor relationships.
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• Manage budgets related to office operations, including supplies, services, and petty cash.
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• Organise and facilitate meetings, events, and travel arrangements.
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• Maintain and update records and documentation (HR files, contracts, insurance, etc.) in line with company policies and legal requirements.
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• Support the Chief Executive Officer as and when needed.
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• Serve as the point of contact for internal teams, vendors, service providers, and building management.
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• Support HR tasks such as onboarding, leave management, and staff records, in collaboration with the HR department.
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Key Selection Criteria
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Essential
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• Bachelor's degree in Business Administration, Management, or a related field.
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• 3–5 years of experience in office administration or operations management.
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• Experience using Xero, Employment Hero & Hubspot.
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• Proven ability to manage a team and office functions efficiently.
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• Strong organisational, time management, and leadership skills.
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• Excellent communication and interpersonal abilities.
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• Proficiency in MS Office Suite (Word, Excel, Outlook) and office management software.
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• Ability to multitask and remain calm under pressure.
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Desirable
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• Flexible and available to work additional hours during peak periods when required.
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• Familiarity with the charitable sector.
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• Exposure to CRM systems and project management tools.
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📌 Office And Administration Manager (Sydney)
🏢 Workplace Giving Australia
📍 Sydney