Job Description
Description
n
n
Melbourne, Australia
n
#QuantumSensing
n
Nomad Atomics is on a mission to make the broad uptake of quantum sensing a reality and simultaneously push the limits of our field beyond what we think is possible. We are building the world's most advanced fit-for-purpose quantum sensors to allow us to see the world like never before.
n
Our team is made up of leaders in the quantum sensing field. We believe the time for commercial quantum sensing has come, and we are determined with making it happen.
n
We are growing here at Nomad Atomics – FAST. We are searching for people who want to finally take the commercial sensing game into the modern era of technology.
n
Who you are
n
You are a voracious learner, a problem solver, and a doer. Be ready to do almost anything and just
get stuff done
! You love working in a challenging environment and flourish with uncertainty. You are fascinated by emerging technologies and excited to part of a company taking ground-breaking ideas into reality.
n
You are looking for a role to take your skills and implement them in a fast-paced start-up environment. It's ok if you don't have significant experience or are new to the commercial sector, we are all in this together. If you're anything like us, you love a challenge and use your skills and creativity to solve any problem that comes your way.
n
Your role
n
Working at our head office in Melbourne, you'll support the leadership and great Nomad team, to ensure the smooth day-to-day functionality of the office.
n
You will work with a high level of autonomy and be trusted to make well thought out decisions while operating and a fast-paced energetic environment.
n
Under the broad direction of the leadership team, you will:
n
n
Oversee the day-to-day operations of the Melbourne office, ensuring efficient administrative and operational support across the business.
n




Manage office facilities, equipment, suppliers and service providers to maintain a safe, functional and productive workplace.
n
Manage office procurement activities, including sourcing and purchasing office supplies, equipment and operational resources, while maintaining supplier relationships and supporting office budgets.
n
Coordinate office maintenance, fit-outs, renovations and facilities projects in collaboration with internal stakeholders and external contractors.
n
Manage office records, business systems and operational documentation, ensuring information is accurate, organised and maintained in accordance with company policies.
n
Coordinate domestic and international travel arrangements for employees, including flights, accommodation, transport and itineraries.
n
Assist with planning and co-ordination of company meetings, events, onboarding activities and other workplace initiatives to support employee engagement and business operations.
n
Manage corporate expenses, business transaction reconciliations and other office-related financial administration.
n
Liaise with leadership, employees and external stakeholders to coordinate business operations, resolve operational matters and support cross-functional collaboration.
n
Provide executive administrative support to the leadership team, including preparing documentation, coordinating priorities and assisting with strategic operational initiatives.
n
Assist with reviewing and improving office systems,



workflows and administrative processes to enhance operational efficiency, support business growth and promote continuous improvement.
n
n
Requirements
n
n
Your Skills:
n
It's not about specifically where you have come from nor what qualifications you have. What truly matters is that you are an impossibly fast learner with skills like:
n
n
Relevant qualification at the level of a diploma or higher.
n
n
n
Previous experience as an Office Manager or in a similar administrative leadership role is desirable but not essential.
n
n
n
Excellent organisational and communication skills, with high attention to detail.
n
A willingness to step outside your comfort zone to acquire new knowledge and skills.
n
Self-motivated, well-organized and detail oriented.
n
Proficiency with MS Office including Word, Outlook, Excel, etc.
n
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
n
Ability to embrace ambiguity and demonstrate a willingness to acknowledge and explore unknowns.
n
Self-motivated and works independently while fostering effective collaboration within cross-functional teams
n
You take initiative and recognise no task is too small.
n
n
Benefits
n
n
The nuts and bolts:
n
n
The role is a
permanent, full-time position
and based in
Melbourne, Australia
.
n
Annual Salary of AUD $90,000 + Superannuation.
n
We have the flexibility to work from home from time to time, but in-person interaction with team will be critical.
n
n
n
We offer a competitive salary, employee share option package and opportunities for professional growth and advancement.
n
n
n
Must have current full working rights in Australia.
n
n
n
If you think you're right for the role, but don't have some of these skills, reach out – we'd love to talk anyway.
n

📌 Office Manager (Sydney)
🏢 Nomad Atomics
📍 Sydney