Job Description
n
Summary:
n
We are seeking a detail-oriented Bookkeeper and Administration Officer to join our team in Ringwood, Victoria. This part time permanent role offers flexibility in days and hours worked. Ideally, this role is ***** hours a week, 4-5 hours a day. This role is ideal for someone who enjoys keeping finances organised, working independently, and supporting a small business across bookkeeping and administration. You'll take ownership of day-to-day bookkeeping in Xero, help manage cash flow through debtor follow-up, and provide administrative support to the Executive Leadership team.
n
Financial Management
n
n
Maintain accurate and up-to-date financial records, including accounts payable and receivable
n
Prepare, process, and reconcile invoices and payments
n
Perform regular bank reconciliations and investigate and resolve discrepancies
n
Assist in the preparation of financial reports and forecasts
n
Ensure compliance with relevant financial regulations and standards
n
Ensure Xero best practice use and system integrity
n
Maintain consistency and accuracy across financial and operational systems
n
Identify opportunities to improve processes and reporting efficiency
n
n
Executive & Administrative Support
n
n
Provide high-level administrative support to the executive leadership team
n
Assist with contract reviews, ensuring accuracy and alignment across documentation
n
Support the preparation and submission of tenders, maintaining consistency across systems and materials
n
n
Qualifications:
n
n




Proven experience as a bookkeeper or in a similar administrative role.
n
Strong understanding of accounting principles and practices.
n
Proficiency in accounting software Xero (essential) and Microsoft Office Suite.
n
Exposure to contract management and/or tender processes (highly desirable)
n
Exceptional organisational skills with strong attention to detail
n
Ability to manage multiple priorities and work independently
n
Strong written and verbal communication skills
n
n
You will bring our guiding principles to life every day by:
n
n
"Seek to understand."
Providing excellent client communication by listening carefully, asking thoughtful questions, and ensuring financial and administrative matters are handled accurately and professionally.
n
"We are a learning organisation."
Maintaining accurate, timely financial records while continuously improving processes and sharing knowledge with colleagues.
n
"We act for the better."
Taking initiative to streamline systems and support the team, identifying smarter ways of working that strengthen compliance, efficiency, and long-term sustainability.
n
n
Why join us?
n
n
Work in a role that supports meaningful outcomes for organisations and communities across Australia and New Zealand.
n
Be part of a collaborative, values-driven team that seeks to understand, learns continuously, and acts for the better.
n
Opportunities for career development and career growth. Versatile work arrangements and support for work–life balance.
n
n

📌 Bookkeeper & Administration Officer (Melbourne)
🏢 Ibis Information Systems
📍 Melbourne