AI Job Summary

- Experience in general admin tasks like document processing, data entry, filing, correspondence and record management.
- Experience assisting AP: supplier invoices, coding/approvals, reconciliations and supplier enquiries.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.

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Role Type

On-site • Permanent • Full-time • Entry Level

Description

Summary:

The Administration Assistant is a full-time position providing administrative and operational support across the business, with a particular focus on assisting the Admin & Finance Manager and broader team with day-to-day administration, finance and customer account activities. The position is responsible for completing a range of administrative and finance-related tasks accurately, efficiently and within required timeframes. The successful candidate will be expected to work with increasing independence, while seeking guidance where required and escalating matters appropriately.

Key Responsibilities:

- Provide day-to-day administration support, including data entry, document preparation and record management.
- Assist with accounts payable and receivable processing,



reconciliations and customer account enquiries.
- Support banking, finance administration and month-end activities.
- Maintain accurate financial, customer and business records within company systems.
- Deliver professional customer service and respond to phone, email and in-person enquiries.
- Ensure compliance with company policies, financial controls and confidentiality requirements.
- Utilise accounting, ERP and Microsoft Office systems effectively.
- Work collaboratively with the team to meet deadlines and maintain high standards of accuracy.

About You:

- Previous administration, accounts or office support experience preferred.
- Solid attention to detail and organisational skills.
- Professional communication and customer service abilities.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.
- Reliable, proactive and able to manage competing priorities.
- Committed to accuracy, confidentiality and continuous learning. Does this sound like you? Apply now and come work with a dynamic team with a great work culture.

Position Description

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📌 Admin Assistant (Ballimore)
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📍 Ballimore