About Mila Cold Logistics

Mila Cold Logistics is a growing refrigerated transport and logistics business based in Regency Park, specialising in the movement and storage of temperature-controlled freight across South Australia and interstate. We pride ourselves on providing reliable transport services, maintaining strong customer relationships and delivering a high standard of service across our operations.

We are seeking an experienced, organised and reliable Administration Officer to join our team on a full-time basis.

About the Role

This is a varied, hands-on administration role supporting the daily operations of our transport and logistics business. Working closely with our transport, warehouse and management teams, you will be responsible for processing transport documentation, maintaining accurate records, assisting with pallet control, managing customer enquiries and providing administrative support across the business.

The position would suit someone who enjoys working in a busy operational environment, takes pride in their accuracy and can confidently manage competing priorities.

Key Responsibilities

- Manage day-to-day office administration, data entry, filing and recordkeeping.
- Process transport documentation, including consignment notes, delivery paperwork and associated records.
- Enter, maintain and update information within transport management systems, including JAIX.
- Manage pallet control administration, including recording pallet movements, processing pallet transfers, reconciling accounts and following up discrepancies.
- Liaise with drivers,



customers and internal teams regarding transport operations, deliveries and general enquiries.
- Respond to customer enquiries by telephone and email in a qualified and timely manner.
- Identify and resolve documentation discrepancies, including following up outstanding paperwork and information.
- Assist with administrative records and documentation supporting HACCP, food safety and compliance requirements.
- Provide general administrative support to the transport, warehouse and management teams, ensuring tasks are completed accurately and on time.

About You

We're looking for someone who is organised, dependable and comfortable working in a busy environment. To be successful in this role, you will have:
- Previous experience in an administration or customer service role.
- Strong organisational skills and excellent attention to detail.
- Confident written and verbal communication skills.
- Proficiency in Microsoft Office and general business systems.
- The ability to manage competing priorities and meet deadlines.
- Strong problem-solving skills and a proactive approach to your work.
- A reliable, professional attitude and the ability to work independently and as part of a team.

Highly Desirable:





- Previous administration experience within the transport or logistics industry.
- Experience using JAIX Transport Management System.
- Experience with pallet control, including pallet transfers, account reconciliations and managing pallet discrepancies.
- Familiarity with transport documentation, consignment notes, freight movements and day-to-day transport operations.
- Knowledge or experience with HACCP, food safety requirements and associated compliance documentation, particularly within transport, logistics or food storage environments.

While transport industry experience is preferred, we also welcome applications from experienced administration professionals who have strong customer service skills and are willing to learn.

Why Join Mila?

This is an opportunity to join a growing South Australian transport and logistics business in a stable, full-time position. We offer a highly competitive remuneration package that reflects the experience, skills and knowledge you bring to the role.

You'll enjoy a varied role working closely with our operational teams, with the opportunity to develop your knowledge of transport administration, logistics systems and temperature-controlled freight operations.

We value people who are reliable, take ownership of their work and contribute positively to the team.

How to Apply

If you're an organised and dependable administration professional who enjoys working in a busy, hands-on environment, we'd like to hear from you. Click 'Apply Now' and submit your resume outlining your relevant experience.

📌 Administration Officer (Regency Park)
🏢 Mila Cold Logistics
📍 Regency Park