Part-Time Administrative Assistant

We are looking for a Part-time Administrative Assistant who thrives on working harmoniously with team members and stakeholders, fostering a positive and collaborative working environment, and demonstrating respect for children’s agency.

About Us

Bubup is a community, non-profit, Exceeding Rating children's centre. We offer children and staff opportunities for community engagement through regular outings, including Bubup Bush, Bubup Beach, parks and local community visits such as the library, Coles supermarket and op shops.

We are committed to a safe and equitable environment that supports belonging and respect. We advocate for the rights and participation of each child, and we embed the Child Safe Standards throughout our organisation.

About the Role

Reporting to the Executive Officer and Director of Education (DoEd). You will be the welcoming face of our centre and a key support to our leadership team and educators. You will be part of a team that provides high-quality customer service in line with our service philosophy and the National Quality Framework.

Your responsibilities will include

- Reception and front-of-house: greeting visitors, answering phones and emails, responding to family enquiries and keeping the entry and displays welcoming and up to date

- Children’s program support: daily roll call and attendance, daily photos for families, maintaining children’s records, action plans and medical registers on Xplor, first aid and emergency kit checks, and centre tours for new families

- Staff, compliance and training administration: Working With Children Check register,



onboarding and offboarding, and tracking mandatory training in Employment Hero

- Playgroup coordination: family communication, registrations, trials and liaison with the City of Port Phillip

- Events and projects: coordinating centre events and projects assigned by the Executive Officer and DoEd

- Centre operations and community support: maintenance coordination, ordering supplies, managing the pantry, Bubup shop and weekly food support for families, and filing and records

- Governance and systems support: monthly Board papers, policy updates, website updates, first-line IT support and support for the Business Manager and Centre Leadership Team

Why Join Us?

- Generous staff-to-child ratio

- Free fortnightly counselling session with a psychologist

- Birthday leave

- Staff health and wellbeing program, including free coffee and tea and a Wellbeing Room

- Easily accessible by public transport

- 2 minutes’ walk to two parks, 10 minutes’ walk to the beach, and close to shops and restaurants

- Untimed on-site parking around the centre, plus bike and scooter parking

- Our organisation is registered with the Worker Retention Payment Program,



so eligible staff may receive applicable retention payments in line with the program guidelines

About You

- Relevant qualification (desirable) in Early Childhood Education and Care, Business Administration, or a related field, or equivalent experience

- Must have years of experience in an administrative role, ideally in an early learning centre in Australia

- Sound understanding of early childhood development and education

- Strong IT skills, particularly MS Teams, Microsoft Office (Word, Excel, Outlook) and a willingness to learn platforms such as Xplor and Employment Hero

- Excellent written and verbal communication, customer service and relationship-building skills

- Ability to multitask, work independently and meet deadlines

- Current Working with Children Check

- Current approved first aid qualification, annual CPR, anaphylaxis management and emergency asthma management training

- Child Protection Mandatory Reporting training (annual) and National Child Safety training

- Full work rights in Australia without restrictions

How do you apply?

Please submit your CV and Cover Letter to May Kan., Human Resources Coordinator at *****@bwfcc.org.au or call 96768400. You can learn more about Bubup from www.bwfcc.org.au

Applications from Aboriginal and Torres Strait Islander peoples and from people from culturally and linguistically diverse backgrounds are encouraged.

Bubup committed to fostering a safe and equitable setting that supports belonging and respect, we advocate for the rights and participation of each child, embedding the Child Safe Standards throughout our organisation.

📌 Administrative Assistant (Part-Time ,3 Days) (Port Melbourne)
🏢 Bubup Womindjeka Family and Children's Centre
📍 Port Melbourne