Company Description Hexa Group is an Australian-based property development company that combines local market expertise with global capabilities. The organization focuses on collaboration and diversification to deliver consistent, high-quality results across its projects. Hexa Group works closely with business partners, investors, and community stakeholders to create value and long-term growth.

Team members are encouraged to contribute to shared success and to help shape developments that positively impact the communities in which the group operates.

About the Role

We are seeking a reliable, organised and detail-oriented full time assistant accountant to support our finance and administration functions.

This role will assist with day-to-day accounting, banking, document management and general administrative tasks across multiple companies, trusts and property-related projects.

The successful candidate will work closely with the Accountant and provide support with routine accounting and administrative processes, allowing the finance team to focus on higher-level financial reporting, compliance and project-related matters.

Key Responsibilities

1. Accounts Payable & Accounts Receivable

- Collect, review and organise supplier invoices.
- Enter bills and invoices into Xero and ensure appropriate coding.
- Maintain accounts payable records and prepare payment schedules.
- Prepare customer invoices and follow up outstanding receivables when required.
- Maintain supporting documents for payments and receipts.
- Assist with supplier and customer account reconciliations.

2. Banking & Reconciliation

- Assist with bank reconciliations and transaction matching.
- Maintain payment records and filing.
- Follow up returned or unsuccessful payments where required.

3. Bookkeeping & Accounting Support

- Assist with day-to-day bookkeeping for multiple entities.
- Maintain accurate accounting records in Xero
- Assist with GST coding and basic transaction classification.




- Assist with preparation of supporting documents for BAS/IAS.
- Assist with expense reimbursements and intercompany transactions.
- Assist with maintaining loan and related-party transaction records.
- Support month-end accounting and reconciliation processes.

4. Property & Project Administration

- Maintain financial and administrative records for property development projects.
- Assist with settlement, purchaser rebate and commission records.
- Maintain project invoices, contracts and supporting documentation.
- Assist with council rates, land tax, utilities, insurance and other property-related records.
- Liaise with suppliers, agents, solicitors, consultants and other external parties when required.

5. Corporate & Compliance Administration

- Maintain company, trust and project documentation.
- Assist with ASIC and ATO-related administrative tasks.
- Maintain registers, company records and compliance documents.
- Assist with collecting documents requested by accountants, auditors, banks, lawyers and other professional advisers.
- Maintain organised electronic filing systems.

6. General Administration

- Organise and rename documents according to internal filing procedures.
- Maintain spreadsheets, trackers and internal records.
- Follow up outstanding documents, invoices, signatures and approvals.
- Perform general administrative duties as required.

Skills & Experience

Essential

- Strong attention to detail and accuracy.
- Positive organisational and time-management skills.
- Good Microsoft Excel and Microsoft Office skills.
- Comfortable working with numbers and financial documents.
- Ability to manage multiple tasks and deadlines.
- Ability to maintain confidentiality.
- Willingness to learn and follow established procedures.

Preferred

- Accounting, finance, business or administration background.
- At least 1 year working experience.
- Previous experience in an accounts or administration role.
- Experience in property development, construction or real estate would be advantageous.
- Understanding of basic bookkeeping, GST and accounts payable processes would be advantageous.

📌 Assistant Accountant (Box Hill)
🏢 HEXA GROUP
📍 Box Hill