About the role

We are looking for an experienced Business Operation Coordinator to joining our direct sales business department. As a crucial support function for the team, you will assist the team in maintaining efficient business operations. Your primary focus will be data consolidation, reporting preparation, cross-functional coordination, and ensuring business operations tasks are executed accurately and on time.

Key Responsibilities

- Extract, consolidate, and validate monthly data from internal systems, including tender win rates, contract signing and shipment forecasts, in collaboration with the Sales and Project Management (PM) teams.

- Monitor and compile data on the allocation and consumption of strategic components, such as battery cells, to support resource planning and operational visibility.

- Prepare monthly business review reports, ad hoc presentations and supporting materials, ensuring data accuracy and consistency.

- Coordinate the collection and consolidation of monthly operational reports from various teams, including Sales, Project Management, Solutions, and Grid Connection.

- Follow up with team leaders to ensure quarterly Objectives and Key Results (OKRs) and supporting performance evidence are submitted accurately and on schedule.

- Organise internal meetings, prepare agendas, coordinate materials for key project reviews,



and document meeting minutes, action items, and follow-up progress.

- Collaborate with the Bidding and Sales teams to maintain and regularly update the Business Intelligence system, ensuring timely and accurate visibility of tender win rates and project pipelines.

- Support the standardisation of reporting templates and the optimisation of data collection processes to improve reporting efficiency, data quality, and overall operational effectiveness.

Requirements

- 1–3 years of experience in Sales Support, Project Management Office (PMO) Coordination, Data Analysis, or Business Operations.

- Advanced proficiency in Microsoft Excel (including PivotTables, VLOOKUP, and data modelling), along with robust PowerPoint skills.

- Strong attention to detail, organisational skills, and ability to manage multiple deadlines.

- Strong follow-up and stakeholder coordination skills to ensure timely submission of required information.

- Excellent written and verbal English communication skills.

- Hands-on experience with SAP and Business Intelligence (BI) reporting tools is an advantage.

- Experience in the renewable energy, engineering, or B2B manufacturing sectors is highly preferred.

- Professional working proficiency in Mandarin preferred

📌 Business Operations Coordinator (Sydney)
🏢 Sungrow
📍 Sydney