Helix Construction Group is a growing construction business delivering residential building projects, with plans to expand into additional construction sectors as the business continues to grow.

We are seeking a motivated, organised and detail-oriented Estimator / Project Coordinator to join our team on the Gold Coast, with an immediate start preferred.

This is an excellent opportunity for a construction professional with estimating experience who is ready to take ownership of their work and contribute to a growing business. You will support projects from tender preparation and cost planning through to procurement, project coordination and completion.

We are looking for someone who communicates proactively, works independently and collaborates effectively with management, suppliers, subcontractors and the site team.

The Role

Reporting to management, you will play an significant role in supporting the successful delivery of our construction projects.

Your primary responsibility will be preparing accurate estimates and tender submissions, with additional responsibilities across procurement, project cost control, documentation and project coordination.

The ideal candidate will have practical experience in residential construction estimating, a sound understanding of construction drawings and specifications, and the ability to manage multiple projects and deadlines.

As the business grows, there will be opportunities to contribute to a wider range of projects, including commercial construction.

Key ResponsibilitiesEstimating and Tender Preparation

- Review architectural drawings, engineering plans, specifications and tender documentation.
- Prepare accurate quantity take-offs, cost estimates, pricing schedules and tender submissions.
- Obtain, review and compare supplier and subcontractor quotations.
- Prepare scopes of work and identify inclusions, exclusions, discrepancies and potential project risks.
- Research construction materials, labour rates, supplier pricing and alternative products.
- Maintain and update estimating databases, cost schedules and pricing information.
- Identify cost-saving opportunities without compromising quality or project requirements.
- Assist with tender clarifications, pricing revisions and submission deadlines.

Project Coordination and Procurement
- Assist with coordinating projects from pre-construction through to completion.
- Prepare procurement schedules and coordinate material orders,



deliveries and supplier follow-ups.
- Liaise with subcontractors, suppliers, consultants and the site team to confirm project requirements.
- Monitor project programmes, outstanding tasks, deadlines and material lead times.
- Assist with coordinating variations, scope changes and updated construction documentation.
- Ensure current drawings, specifications and revisions are communicated to relevant stakeholders.
- Maintain accurate project records, correspondence, registers and documentation.
- Follow up outstanding items, defects and project completion requirements.
- Provide regular updates to management on project progress, procurement and potential delays.

Project Cost Control and Administration
- Assist with project budgets, cost tracking and budget-versus-actual reporting.
- Monitor purchase orders, supplier invoices, subcontractor costs and commitments against project budgets.
- Assist with variations, progress claims and supporting cost documentation.
- Identify potential cost overruns, discrepancies and risks, escalating issues to management promptly.
- Maintain accurate project information within the company's construction management and estimating systems.
- Prepare project updates and reports to support management decision-making.
- Contribute to improving estimating, procurement and project management systems and processes.

Skills, Qualifications and Experience The successful candidate will ideally have:
- Previous experience in construction estimating, project coordination or a similar role within the building industry.
- Experience estimating single-storey and double-storey residential homes.
- A sound understanding of construction drawings, specifications, building processes and scopes of work.
- Demonstrated ability to prepare accurate quantity take-offs, cost estimates and tender submissions.
- Experience obtaining and evaluating supplier and subcontractor quotations.
- Strong numerical, analytical and commercial skills.
- Excellent attention to detail and document management skills.
- Strong written and verbal communication skills.




- Excellent organisational and time-management abilities.
- The ability to manage multiple projects, priorities and deadlines.
- A proactive approach to problem-solving, follow-up and accountability.
- The ability to work autonomously while collaborating effectively with management and the wider team.
- Confidence communicating with suppliers, subcontractors, consultants and site personnel.

Experience with construction estimating and project management software, such as Buildxact, Buildertrend or similar platforms, will be highly regarded, along with proficiency in Microsoft Excel and other Microsoft Office applications.

Relevant qualifications in construction management, building, estimating or a related field will be advantageous.

Preferred Construction Experience

Experience in the following areas will be highly regarded:

- Single-storey and double-storey residential homes.
- Duplex construction and multi-residential developments.
- Commercial building projects.

Residential estimating experience is preferred. Commercial construction experience is not essential, as we are looking for someone with the right skills, attitude and adaptability to grow with the business as we expand into new project types.

What We Offer

- The opportunity to join a growing construction business.
- Exposure to a variety of residential construction projects.
- A broad role spanning estimating, procurement, cost control and project coordination.
- The opportunity to contribute ideas and improve systems and processes as the business grows.
- Opportunities to develop professionally and gain exposure to additional construction sectors.
- A collaborative working environment where initiative, accountability and continuous improvement are valued.

Apply Today – Immediate Start Preferred

We are looking to fill this position as soon as possible and encourage applications from candidates who are available to commence immediately or at short notice.

If you are an organised and commercially minded construction professional who enjoys working with numbers, coordinating projects and taking ownership of outcomes, we would love to hear from you.

Please submit your resume outlining your relevant construction estimating and project coordination experience.

Apply today to join Helix Construction Group and be part of our continued growth.

Pay: $110,000.00 – $150,000.00 per year

Work Location: In person

📌 Estimator / Project Coordinator – Immediate Start (Gold Coast)
🏢 Helix Construction Group
📍 Gold Coast