Key selling points

- Lead a 15 person volunteer events team
- Seat on AY's Executive Committee
- Hybrid role, 6 to 8 hours a week

Summary: Lead AY's events team and calendar, from weekly social sport to our annual Eid Festival.

Location: Melbourne VIC (hybrid, events across Melbourne)

Work type: Voluntary, Executive Committee position

Commitment: 6 to 8 hours a week, rising to 10 to 15 in the fortnight before a major event, plus a monthly committee meeting

Term: Appointed until the next AGM, then open for election. We ask for 12 months.

Reports to: President and Executive Committee

About us

Activate Youth Inc. (AY) is a volunteer-run youth not-for-profit based in Melbourne and registered with the ACNC. Our mission is to to be Australia's most impactful youth-led movement, empowering multicultural youth to find growth, connection, and sense of belonging. We run programs for multicultural young people across the city, including the Navigator mentoring program, the Caf-AY barista training café, Touch Grass hikes, Rally Point social badminton, The Orbit gaming community, our annual Eid Festival and many others.

We have no paid staff, so volunteers run everything from strategy to pack-down.

About the role The Events Director leads AY's events subcommittee of team leads and event volunteers. You'll own the events calendar, approve event plans and budgets, and make sure every event runs safely and meets its objectives. You'll work with the Treasurer, the Marketing Director, venues, suppliers and partners. As a committee member, you'll also share responsibility for AY's governance.

Key responsibilities

Planning and delivery





- Build and manage the annual events calendar with the committee.
- Approve each event brief, covering objectives, budget, logistics, run sheet and a named event manager.
- Raise risks early when timelines or resourcing slip.
- Design events that work for young people across cultures, abilities, genders and budgets.

Budget and compliance

- Prepare quarterly event budgets with the Treasurer for committee review.
- Make sure every event has a named budget holder and a spend limit.
- Make sure every event has a risk assessment, first aid cover, WWC-cleared volunteers, and the permits, insurance and food registrations it needs.
- Keep the records grant acquittals need: attendance, consented photos, feedback and receipts.

Team leadership

- Lead the Team Leads, with agreed goals and monthly check-ins.
- Run the Volunteer of the Year award, and organise volunteer development sessions and halaqas with the committee.

Governance

- Attend Executive Committee and general meetings, and take part in committee decisions.
- Declare conflicts of interest and keep committee matters confidential.
- Hand over files, supplier contacts and open work at the end of your term.

Skills and experience

Essential

- 2 years planning or delivering events, paid or voluntary
- Experience leading volunteer or event teams
- Budget,



supplier and venue management experience
- Sound judgement under pressure on event day
- Community or not-for-profit experience

Desirable:
- Event risk management or council permit experience
- Current first aid certificate
- Previous committee or board experience

Role requirements

- 18 years or older
- AY membership at appointment
- Victorian Working with Children Clearance, or willingness to obtain one (free for volunteers)
- Not disqualified from being a responsible person under the ACNC Act 2012, and not an undischarged bankrupt

What we offer

- Hands-on experience across a full events calendar
- A reference and LinkedIn recommendation after six months
- A path from event volunteer to Team Lead to the committee
- Recognition through AY's Volunteer of the Year award

How to apply

Apply through this listing with your resume and a short cover note (half a page is enough) telling us why the role appeals and what you'd bring. For creative roles, include a link to your portfolio or samples. We'll contact shortlisted applicants within two weeks for an informal chat. Before you start, we'll verify your Working with Children Clearance and speak to two referees.

AY welcomes applicants from all backgrounds, including people with disability. Tell us about any adjustments you need to take part.

Questions about the role? Contact Areeb at [email protected]

Pay: $1.00 per year

Application Question(s)

- Have a car and able to drive to events and meetings?

Experience:
- Events management: 2 years (Required)

Work Location: Hybrid remote in Melbourne VIC

📌 Events Director (Melbourne)
🏢 Activate Youth
📍 Melbourne