The Royal College of Pathologists of Australasia and The Royal College of Pathologists of Australasia Quality Assurance Programs are committed to improving health outcomes through leadership in pathology, quality assurance, skilled standards, education, training and innovation.

This dual role will

- Support the effective operation of the CEO’s office through timely executive and administrative support.
- Coordinate the day-to-day People & Culture administration across the employee lifecycle for RCPA and RCPAQAP

Major Responsibilities: Executive Assistant to the RCPAQAP CEO

Provide executive support to the CEO, managing diary commitments, correspondence, travel and meeting arrangements to support effective use of time.

Coordinate Board and executive meeting requirements, including agendas, papers, taking minutes and follow-up actions, in liaison with relevant stakeholders.

Act as a key point of contact for the CEO’s office, liaising professionally with Board members, employees, RCPA colleagues and external stakeholders.

Prepare and review correspondence, presentations and reports, ensuring accuracy,



timely completion and appropriate handling of confidential information.

Track commitments, deadlines and actions arising from CEO-led initiatives, following up with relevant stakeholders and bringing outstanding matters to the CEO’s attention.

People and Culture Administration for RCPA and RCPAQAP:

Prepare employment contracts and documentation relating to any variations in employment including but not limited to remuneration letters, higher duties, position descriptions, secondments, etc.

Maintain accurate employee records in both organisations’ HRIS (Human Resources Information System).

Proofread, update and maintain legacy and new HR documentation.

Respond to operational employee enquiries, escalating matters requiring P&C; advice to the People & Culture Business Partner.

Assist with recruitment, onboarding, induction and offboarding.

Keep the People and Culture Share Point updated.

Further duties as directed. This may include administrative support for Governance, workshops and events at RCPAQAP.

📌 Executive Assistant to the CEO and Coordinator People and Culture (St Leonards)
🏢 RCPA Quality Assurance Programs
📍 St Leonards